You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 10 Next »

ChemIT to refresh all accounts within our DreamSpark subscription annually, well before Oct. 15th, 8:00 AM.

Adding just one NetID

For ad hoc adding folks individually, instruct individual to follow these instructions and then follow up on the request auto-generated by that process:

Process to refresh all our enrolled NetIDs

Step 1: Collect NetIDs to enroll (and to replace currently enrolled NetIDs)

Summary: Create list of eligible NetID-based email address from ChemIT's "people" data process.

Specifics: By late September, get current people info from Kevin Ashman, which included new grads.

  • Create  "CCBpeople_20xx-yy-zz" file, per usual "people" process.

Compile all information into a new fiscal year's "DreamSpark_source_data_MON-20xx" Excel file, located:

  • R:\Chem IT\Software & Licensing\DreamSpark, Microsoft\DreamSpark ELMS uploads\

Delete undergrad employees, non-Researcher (most staff), and most "non-paying" (N/C) Chemistry folks from the list.

Step 2: Replace enrolled NetIDs

Log into ELMS console via the "Administration" link in the upper-right of this page:

On the left, click on "Users" => "User Imports".

Copy the data from Step 1 (above), using the following naming convention for the import, where YYYY is the year and MO is the month number:

  • Our groupings => Dreamspark's groupings
  • Faculty import YYYY-MO => Faculty
  • Graduate student import YYYY-MO => Students
  • Research staff import YYYY-MO => Staff
  • ChemIT import YYYY-MO => Lab Installers

Set expiration date ("User Verification Expiry Date") of Oct. 15th, 8:00 AM (so problems which get detected on this date, after this time, can be fixed during that same work day).

  • Note: If the 15th falls on a weekend, set for the following Monday. Example:
    • 2017-10-16

Paste in email addresses ONLY.

Set the Notifications as follows, paying strict attention to non-defaults:

  • Select the "" option. (Not selected by default)
  • De-select the "Send notifications to new accounts or reactivated accounts with email addresses" option. (Selected by default)
  • (And leave the "Receive Progress Notification(s)" option selected.)
  • No labels