You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 20 Next »

ChemIT's "Monitoring schedule". By month, reminders regarding ChemIT actions not to forget.

Monthly review and/ or do

TaskNotes
Invoicing to department groups, including faculty.ChemIT's billing to faculty
Remedy ticket countsRemedy snapshot of current tickets
Review ticket-related remindersSee "Ticket-related reminders with future dates/ triggers" section, below.

ChemIT newsletter

OR: Specify months, if not monthly

ChemIT newsletter
Stockroom: Verify backups are happening

\\files.cornell.edu\as\chm\DEPT\Dept\Stockroom\QBBackup

Files generated by QuickBooks, on exit. Check for recent date-stamps.

Annual actions or reminders, by month

MonthTaskNotes
August Fall semester starts
AugustRenew Dreamspark, when due every 3 yearsExpires on 8/31/2016 (as of 12/2014)
SeptemberUpdate Dreamspark CCB user list, to expire 10/15 (8:00AM) of each year (our choice).

Include Faculty, Students (grads only), and Staff (PDA's, but not most CCB staff)

September

Review which email lists we are on. Clarify any designated responsibilities to each other, if any.

What are expectations regarding whose reading what?

Our lists are parked in a MS Excel file, "ChemIT staff and email lists", located on ChemIT's file server:

R:\Chem IT\IT Support

http://www.it.cornell.edu/services/elist/howto/user/whichlists.cfm

May/ June?

License renewal counts and reminders.

  • Coordinate with CIT's announcements?

Specify licenses and expiration dates. Ex:

ChemDraw expires each July.

Process idea: Use web form; compile info centrally.

 

http://it.chem.cornell.edu/chemdraw/

November

ACL exceptions review

ID Finder (if not this month, when?)

ACL: Martin (Hoffmann, Sol), done 6/14 and 11/14.
JanStaff performance review process begins 
Mid-FebFaculty hires. Determine if any, and investigate so as to prepare for their arrival, as appropriate. 

Spring. Specify months

(per cluster, if more than one month total)

Cluster and other HPC computers: Planning, learn of anticipated changes. 
MarchClusters and other HPC computers: Verify accounts on cluster and other HPC computers.Ensure folks need access accounts on each system.
Late March or early AprilSummer student employee recruitmentStudent hiring
May, into the summer

Inventory check-up (do every other year? Last started Summer 2014, and took ~9 mos!)

  • For billing true-up
  • For h/w lifecycles

Hardware lifecycle reviews: (how orchestrate, if not done ad hoc?)

  • Dept (CCB, Physics)
  • Research groups?
 

Ticket-related reminders with future dates/ triggers

MonthService or ticket informationWho

September 1st (Wed)

 

PhysIT Admin: Laptop for Kacey, for annual Admissions work and moreKacey, MH, OH
   

 

 

  • No labels