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ChemIT's "Monitoring schedule". By month, reminders regarding ChemIT actions not to forget.

Monthly review and/ or do

TaskNotes
Invoicing to department groups, including faculty.ChemIT's billing to faculty
Remedy ticket countsRemedy snapshot of current tickets

ChemIT newsletter

OR: Specify months, if not monthly

ChemIT newsletter
Stockroom: Verify backups are happening

\\files.cornell.edu\as\chm\DEPT\Dept\Stockroom\QBBackup

Files generated by QuickBooks, on exit. Check for recent date-stamps.

Annual actions or reminders, by month

MonthTaskNotes
August Fall semester starts
AugustRenew Dreamspark, when due every 3 yearsExpires on 8/31/2016 (as of 12/2014)
SeptemberUpdate Dreamspark CCB user list, to expire 10/15 (8:00AM) of each year (our choice).

Include Faculty, Students (grads only), and Staff (PDA's, but not most CCB staff)

SeptemberReview which email lists we are on. Clarify any designated responsibilities to each other, if any.http://www.it.cornell.edu/services/elist/howto/user/whichlists.cfm

May/ June?

License renewal counts and reminders.

  • Coordinate with CIT's announcements?

Specify licenses and expiration dates. Ex:

ChemDraw expires each July.

Process idea: Use web form; compile info centrally.

 

http://it.chem.cornell.edu/chemdraw/

November

ACL exceptions review

ID Finder (if not this month, when?)

ACL: Martin (Hoffmann, Sol), done 6/14 and 11/14.
JanStaff performance review process begins 
Mid-FebFaculty hires. Determine if any, and investigate so as to prepare for their arrival, as appropriate. 

Spring. Specify months

(per cluster, if more than one month total)

Cluster and other HPC computers: Planning, learn of anticipated changes. 
MarchClusters and other HPC computers: Verify accounts on cluster and other HPC computers.Ensure folks need access accounts on each system.
May, into the summer

Inventory check-up (do every other year? Last started Summer 2014, and took ~9 mos!)

  • For billing true-up
  • For h/w lifecycles

Hardware lifecycle reviews: (how orchestrate, if not done ad hoc?)

  • Dept (CCB, Physics)
  • Research groups?
 
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