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December 16, 2010

11 am in Olin 106

In attendance: Kaila Bussert, Liz Muller, Camille Andrews (guest), Susette Newberry, Barb Morley, Boris Michev, Maaike Oldemanns, Martha Walker, Mira Basara

  • Presentation of Image Portal (Terry Kristensen, Vet Library)
  • We tested the new ARTstor mobile version (http://library.artstor.org) on the iPad. (More info: http://help.artstor.org/wiki/index.php/ARTstor_Mobile)** While it is not a replacement for the full featured database (lack of advanced search and ability to create image groups), it is useful as a study tool with its mobile-only flashcard view.
    • We will publicize it in various ways (request link be added to CUL mobile site; add to libguides and the Visual Resources page; contact faculty directly; We Recommend)
  • A small working group was formed to work on Luna Access policies (Danielle, Mira, Kaila, Susette, Matt, Eli, and Peter Hirtle as guest).
    • We are currently reviewing all collections in Luna with the goal of expanding access consistently across collections and user groups.
    • We will write and post usage statements -general/collection-wide, collection-specific, and image-specific
  • We agreed to consolidate listservs. We'll eliminate cul-imagepassword-l@list.cornell.edu and use only vrhelp-l@cornell.edu.
    • Changes will need to be made on Luna (Mira), Visual Resources page (Kaila), and libguides (Kaila, Susette, Maaike, Martha).
  • New beta version of Shared Shelf will be released Jan. 15. (Liz)
    • There will be three test collections for the cataloging tool (Japanese woodblocks, Uris Art, and Asia rare). Other test collections can be added in the Spring.
    • Liz will give a demo in January or February.
    • The Metadata Working Group is planning on a forum in March or April. VRWG would like to co-sponsor the forum.
  • Luna upgrade to 6.3 and migration to new server next week
    • Mira will ask for volunteers to test access

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October 2010

Agenda:

Mann rep-- welcome Linda Stewart!

  • Access policies:
      • Spreadsheet with access policies: 
      • Public
        • Develop online page on VR page
        • List Cornell Collections with access policies
        • Non-Cornell with licensed access policies
        • Explain different policies for download vs. view
      • Staff
        • Develop a spreadsheet for VR group internally
        • Add to Registry, collection by collection
      • Action plan:
        • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki -ongoing work, complete before meeting with Peter
          • thorough review of access, download
          • Danielle will contact collection owners about downloads
          • after refined meet with Peter to make sure we're on the same page with consistent access among collection types (licensed, Cornell)
          • develop public access page
        • Liz will modify Registry info with permissions
          • updates to content give to Liz
          • access rights in Registry
          • DRC reviewing descriptions in ERM
          • CIDC website? Mira will forward her information to VRWG
        • Danielle & Susette will develop language for VR Luna page
        • Liz will load new language in Drupal
      • Database listing not up-to-date-missing KVRC and terms of use very vague.  Liz Update
  • Form testing sub-group
    • Volunteers needed!
    • Agenda item for next meeting
  • Outreach to other Librarians
    • CUL website/gateway-- Danielle will report on plans from DSS
      • push up VR on library web site --Faculty Services; broader page for DSS which will include link to VR services
    • Faculty grants 
    • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc
      • get on CDexec/All Selectors agenda to encourage selectors to consider image collections; available for consulting -Susette will contact Kizer
      • Training for selectors -Martha on Continuing Education 
    • Reference & Outreach presentation next Spring
  • ARTstor - DM will report on updates
    • we won't adopt Shared Shelf until summer depending if certain issues resolved (Luna, Pictor, access); in the meantime available as a cataloging tool
    • Open Shelf -simple version summer 2011 -partner to develop workflows
    • submitted collections to ARTstor general -Isbel, etc. - if we need to update them, we can't - we need to ensure that we can get to them to update and modify
    • still questions about full-scale adoption of ARTstor -Cornell is pushing the envelope since we want admin control for our collections
    • Danielle on Science subcommittee of ARTstor, rep from Weill
    • questions about existing data and cleanup in KVRC
  • AAP- DM will report on developments
    • decisions about slides collection
  • ARTstor won't host Archivision beyond 2012
    • should we push back? is it being used?
    • revisit at a later meeting
  • Luna migration
    • lingering issues?

**************

Sept. 2010

Agenda:

  • Develop spreadsheet with Luna collections/ access policies
      • Public
        • Develop online page on VR page
        • List Cornell Collections with access policies
        • Non-Cornell with licensed access policies
        • Explain different policies for download vs. view
      • Staff
        • Develop a spreadsheet for VR group internally
        • Add to Registry, collection by collection
      • Action plan:
        • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki
        • Liz will modify Registry info with permissions
        • Danielle & Susette will develop language for VR Luna page
        • Liz will load new language in Drupal
        • Database listing not up-to-date-missing KVRC and terms of use very vague.  can we pull info from registry? (once that is up to date?) eliminate pop-up-blocker info- contact Chandler.
  • Form testing sub-group
    • Form checklist for Artstor & Luna
      • Browsers
      • OS
      • Permissions/ logins
      • metadata & image integrity
      • on-campus/ off campus
      • (look at user complaints)
    • Mira/ Danielle form spreadsheet based on responsibility - add people (volunteers) at next VRWG meeting
  • Outreach to other Librarians
    • better promotion
    • CUL website
    • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc (DM send copy of email sent to faculty re: grants)
    • Better visibility off Gateway -- under services page
  • Mann rep-- Keith or Camille
  • ARTstor - outline who does what (Martha statistics; Danielle & Liz) - report to group development, define responsibilities, outline release/ CUL adoption strategy), DM set meeting with Dean to discuss
  • Archivision- is it used? we need usage statistic- martha?  mira will follow up with luna re: luna commons (need documentation from Martha)
  • Luna migration
    • problem with viewing SIDS images via Client side (HFJ staff)

*************

August 2010

  • ARTstor Shared Shelf Demo (Liz or Glen) -- 5-10 minutes to walk-thru the software and answer questions
  • Webfeat transition update (Kaila)
  • Fall Outreach
    • digital images booth at graduate student outreach event? ---September 21, 4:30-6 at Mann
  • Luna descriptions
  • HFJ Luna permissions

*********

July 2010

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