December 16, 2010

11 am in Olin 106

In attendance: Kaila Bussert, Liz Muller, Camille Andrews (guest), Susette Newberry, Barb Morley, Boris Michev, Maaike Oldemanns, Martha Walker, Mira Basara

  • Presentation of Image Portal (Terry Kristensen, Vet Library)
  • We tested the new ARTstor mobile version (http://library.artstor.org) on the iPad. (More info: http://help.artstor.org/wiki/index.php/ARTstor_Mobile)** While it is not a replacement for the full featured database (lack of advanced search and ability to create image groups), it is useful as a study tool with its mobile-only flashcard view.
    • We will publicize it in various ways (request link be added to CUL mobile site; add to libguides and the Visual Resources page; contact faculty directly; We Recommend)
  • A small working group was formed to work on Luna Access policies (Danielle, Mira, Kaila, Susette, Matt, Eli, and Peter Hirtle as guest).
    • We are currently reviewing all collections in Luna with the goal of expanding access consistently across collections and user groups.
    • We will write and post usage statements -general/collection-wide, collection-specific, and image-specific
  • We agreed to consolidate listservs. We'll eliminate cul-imagepassword-l@list.cornell.edu and use only vrhelp-l@cornell.edu.
    • Changes will need to be made on Luna (Mira), Visual Resources page (Kaila), and libguides (Kaila, Susette, Maaike, Martha).
  • New beta version of Shared Shelf will be released Jan. 15. (Liz)
    • There will be three test collections for the cataloging tool (Japanese woodblocks, Uris Art, and Asia rare). Other test collections can be added in the Spring.
    • Liz will give a demo in January or February.
    • The Metadata Working Group is planning on a forum in March or April. VRWG would like to co-sponsor the forum.
  • Luna upgrade to 6.3 and migration to new server next week
    • Mira will ask for volunteers to test access

October 2010

Agenda:

Mann rep-- welcome Linda Stewart!

  • Access policies:
      • Spreadsheet with access policies: 
      • Public
        • Develop online page on VR page
        • List Cornell Collections with access policies
        • Non-Cornell with licensed access policies
        • Explain different policies for download vs. view
      • Staff
        • Develop a spreadsheet for VR group internally
        • Add to Registry, collection by collection
      • Action plan:
        • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki -ongoing work, complete before meeting with Peter
          • thorough review of access, download
          • Danielle will contact collection owners about downloads
          • after refined meet with Peter to make sure we're on the same page with consistent access among collection types (licensed, Cornell)
          • develop public access page
        • Liz will modify Registry info with permissions
          • updates to content give to Liz
          • access rights in Registry
          • DRC reviewing descriptions in ERM
          • CIDC website? Mira will forward her information to VRWG
        • Danielle & Susette will develop language for VR Luna page
        • Liz will load new language in Drupal
      • Database listing not up-to-date-missing KVRC and terms of use very vague.  Liz Update
  • Form testing sub-group
    • Volunteers needed!
    • Agenda item for next meeting
  • Outreach to other Librarians
    • CUL website/gateway-- Danielle will report on plans from DSS
      • push up VR on library web site --Faculty Services; broader page for DSS which will include link to VR services
    • Faculty grants 
    • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc
      • get on CDexec/All Selectors agenda to encourage selectors to consider image collections; available for consulting -Susette will contact Kizer
      • Training for selectors -Martha on Continuing Education 
    • Reference & Outreach presentation next Spring
  • ARTstor - DM will report on updates
    • we won't adopt Shared Shelf until summer depending if certain issues resolved (Luna, Pictor, access); in the meantime available as a cataloging tool
    • Open Shelf -simple version summer 2011 -partner to develop workflows
    • submitted collections to ARTstor general -Isbel, etc. - if we need to update them, we can't - we need to ensure that we can get to them to update and modify
    • still questions about full-scale adoption of ARTstor -Cornell is pushing the envelope since we want admin control for our collections
    • Danielle on Science subcommittee of ARTstor, rep from Weill
    • questions about existing data and cleanup in KVRC
  • AAP- DM will report on developments
    • decisions about slides collection
  • ARTstor won't host Archivision beyond 2012
    • should we push back? is it being used?
    • revisit at a later meeting
  • Luna migration
    • lingering issues?

Minutes sent out to CU-LIB:

  • We welcomed Mann representative, Linda Stewart.
  • We discussed a myriad of access issues and policies with licensed and Cornell image collections available through Luna. Our goal is to develop a consistent access framework.
    • Conduct a thorough review of access, download abilities and create spreadsheet for internal uses
    • Revise access levels to be consistent across similar types of collections.
    • Create a page for the public explaining different policies for downloading and viewing images in Cornell and non-Cornell licensed collections.
    • Update Registry information with permissions.
  • We will form a Testing Subgroup to keep tabs with access to our various collections. We will ask for volunteers at the next meeting.
  • We discussed outreach to library and other units on campus.
    • Increase the visibility of visual resources information on the library web site.
    • Raise awareness among colleagues about visual resources services.
    • Meet with CDExec or another library selectors group.
    • Present at a Spring Reference & Outreach Forum.
    • Meet with other units like CIT.
  • Danielle summarized recent ARTstor developments.
    • We won't adopt Shared Shelf until summer depending on whether certain issues are resolved (Luna, Pictor, open access); in the meantime it will be available as a cataloging tool.
    • Open Shelf (simple version) is slated for summer 2011; ARTstor is looking for partners to develop workflows.
    • For collections that we submit to ARTstor, we need to ensure that we can update and modify the content. 
    • There remain questions about full-scale adoption of ARTstor. Cornell is pushing the envelope since we want administrative control of our collections.
    • Danielle and a representative from Weill are on ARTstor's Science subcommittee to consider issues with adding scientific images.
    • KVRC requires cleanup of existing data.
    • ARTstor won't host the collection Archivision beyond 2012. Is this a resource that is being used and should we push back? We will revisit this at a later meeting.

Sept. 2010

Agenda:

  • Develop spreadsheet with Luna collections/ access policies
      • Public
        • Develop online page on VR page
        • List Cornell Collections with access policies
        • Non-Cornell with licensed access policies
        • Explain different policies for download vs. view
      • Staff
        • Develop a spreadsheet for VR group internally
        • Add to Registry, collection by collection
      • Action plan:
        • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki
        • Liz will modify Registry info with permissions
        • Danielle & Susette will develop language for VR Luna page
        • Liz will load new language in Drupal
        • Database listing not up-to-date-missing KVRC and terms of use very vague.  can we pull info from registry? (once that is up to date?) eliminate pop-up-blocker info- contact Chandler.
  • Form testing sub-group
    • Form checklist for Artstor & Luna
      • Browsers
      • OS
      • Permissions/ logins
      • metadata & image integrity
      • on-campus/ off campus
      • (look at user complaints)
    • Mira/ Danielle form spreadsheet based on responsibility - add people (volunteers) at next VRWG meeting
  • Outreach to other Librarians
    • better promotion
    • CUL website
    • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc (DM send copy of email sent to faculty re: grants)
    • Better visibility off Gateway -- under services page
  • Mann rep-- Keith or Camille
  • ARTstor - outline who does what (Martha statistics; Danielle & Liz) - report to group development, define responsibilities, outline release/ CUL adoption strategy), DM set meeting with Dean to discuss
  • Archivision- is it used? we need usage statistic- martha?  mira will follow up with luna re: luna commons (need documentation from Martha)
  • Luna migration
    • problem with viewing SIDS images via Client side (HFJ staff)

August 2010

  • ARTstor Shared Shelf Demo (Liz or Glen) -- 5-10 minutes to walk-thru the software and answer questions
  • Webfeat transition update (Kaila)
  • Fall Outreach
    • digital images booth at graduate student outreach event? ---September 21, 4:30-6 at Mann
  • Luna descriptions
  • HFJ Luna permissions

July 2010

June 30 2010 Agenda Items

  • Webfeat collection descriptions for ARTstor/ Luna/ Flickr Commons

We will use existing descriptions off of VR site; add information regarding "digital" assets;
Flickr Commons- broad consortium of institutional repositories including Cornell

We need add information under the VR homepage about Flickr Commons; Kaila & Danielle will write brief description and send to group

  • ARTstor Beta Testing Plan - Glen

Glen will send list out of new features that aren't yet available
Eisha will represent RMC
No immediate plans to use Beta System for now

  • ARTstor Shared Shelf Demo planning - DM & KB

Will wait until system is in place - evaluate once we have done some testing.

  • ALA report

Kaila and Liz attended the ACRL Image Resources Interest Group meeting. The meeting included two presentations: Barbara Natanson at the Library of Congress Prints & Photographs Division discussed their new online catalog (www.loc.gov/pictures) and Nicole Finzer at Northwestern University described their efforts to create their own web-based image management system and digitize interdisciplinary content. 

Kaila is also a member of the ACRL IRIG Visual Literacy Standards Task Force, which was formed in April 2010. The goal of the task force is to create visual literacy standards in line with the ACRL Information Literacy Competency Standards. Denise Hattwig (chair), University of Washington; Joanna Burgess, Reed College; and Ann Medaille, University of Nevada, Reno are the other task force members. At ALA we had an open meeting to define visual literacy in the context of an interdisciplinary, information-literacy-based environment. After a discussion of the standards creation process, we worked with 12 participants (a range of librarians from media studies to visual curators) to draft a definition of visual literacy. We are encouraging participation and feedback from the community via the blog, http://acrlvislitstandards.wordpress.com.

  • Project updates- any?

Maps- 300 public domain images
Boris will send list of bib id's to Liz
Will touch base on project August

Will meet to discuss Asia & Kingsbury Projects which are slated to go into RMC Luna Collection

Cassette Project- September- 

  • Streaming Needs
    Cassette project
    RMC - grant for radical radio show
    CRIO material
  • Slide Review -- Carole Ann Fabian Visit
    Slide library review; digitizing lantern slides; 2CUL
  • A & S Faculty Grants Report - Danielle
  • Outreach for Fall Brainstorming

June 2010

AGENDA:

 Updates

  • Luna  (Mira)
    Production** move production from Lib24 to Lib36-- early August
    • Luna down for a day- notify Luna list-serv
    • Need volunteers to test after Lib36
    • Possibly upgrade contingent on Test Server successfully upgraded

Test

  • Once 6.3 is released, we will do test of version on Test server
  • May include page turning device

Luna Commons- which collections to submit to Commons

  • Eli/ Danielle will send list to Mira
  • Webfeat
    • Maureen will consult with us prior to implementation
    • We may want to include Flickr Commons to drop-down to be more comprehensive
    • AP images could also be included (now being funded an additional year with the plan of ongoing support)
    • Can we add these two to the drop-down along with ARTstor and Luna?
  • ARTstor  (Glen, Liz, Danielle)
  • Map project
  • Dante project

Discussions:

  • VRA-ARLIS Conference- March-- paper? presentation?  July 1 deadline --
    • Legacy collections?  For example, the Lantern slides
    • Visual resources on campus
  • AAP survey & results (Martha)
  • Fall Outreach- brainstorming
  • Meeting frequency
  • Next forum?

March 2010

Agenda & Notes:

In attendance: Danielle Mericle, Kaila Bussert, Susette Newberry, Maaike Oldemans, Mira Basara, Barb Morley, Boris Michev 

Webfeat transition feedback
https://confluence.cornell.edu/display/VRWG/WebFeat Transition Feedback|../../../../../../../../../display/VRWG/WebFeat+Transition+Feedback||\

We need to determine strategies for various scenarios, including the possibility of Webfeat going away without a replacement.  This is seeming

more likely, so we will then need to determine 1) if they can search off of ARTstor or Luna, and 2), which one to search from.  We need to gather

usage statistics on both to make decision.  

Demo of Luna upgrade  -Will plan for next time 

Preparing for ARTStor migration-- Primarily an issue with HFJ- will discuss at future meetings. 

ARTStor Statistics (possibly)-- Danielle contacting ARTStor for statistics on use

February 2010

AGENDA:

In attendance: Danielle Mericle, Kaila Bussert, Mira Basara, Matt Conway, Boris Michev, Barb Morley, Liz Muller, Maaike Oldemans, Meghan Reiff, Glen Wiley

1. Webfeat replacement --feedback on the image searching piece of Webfeat (Jeremy Cusker, Webfeat Transition Team)

We will provide feedback to the transition team by April 15th:
https://confluence.cornell.edu/display/VRWG/WebFeat+Transition+Feedback|../../../../../../../../../display/VRWG/WebFeat+Transition+Feedback|\

We agreed that we want image resources to continue to maintain a primary space on the library's discovery system.

Some options to consider:

  • Search box for Images could search ARTstor --question for Rick on feasibility
  • Browse Image Collections could go to Digital Collections list 

2. Luna Test upgrade-- details (annotations & other added functionality)

Currently the export size is 4. With the upgrade we could allow export of larger sizes. We agreed that Mira would use the older browser policies by collection to determine appropriate export size.

3. Categories discussion -- finding the best category fields for each collection

Matt suggested that we need to rethink the mapping of HFJ collection. Liz will revisit by collection and map for what is most useful by collection (instead of across Luna platform). 

4. ARTstor forum -- March 8

The forum is on Shared Shelf organized by Dean Krafft, Danielle Mericle, and Glen Wiley.
Monday, March 8, 2010 from 11am -12pm in Olin 106G.

5. Flickr -- stats and updates (Liz)

Political Americana is now in Flickr
Future addition: Icelandic collection

6. Stats of VR use

ARTstor --Martha
Flickr --Dianne Dietrich speaking with Adam Chandler about adding to new log system.
Luna --Mira reported that patrons are still using the old browser; Mira will ask Rick if redirect to new browser is working.

7. Agenda items for next meeting:

Demo of Luna upgrade  (note: HFJ annotations on production, not on test server)
Webfeat transition feedback

January 2010

VRWG Agenda,  January 20, 2010

  • Updates
    • ALA report-ACRL group.  Good feedback- brief overview of services.  VR webpage... University of Miami presentation. MIT presentation on Sahara-- ARTStor initiative of architectural history.  Questions regarding discovery of images-- looking at Summon- serial solution product (Oya forming group to review).  Access #1 issue people are dealing with. 
    • Upcoming conferences
      VRA conference in March-- Atlanta--Liz
      Architectual Librarians Conference-- Martha
      ARLIS - Susette, Kaila, and Maaike (Boston)-- Workshop on Instructional Support
      American Association of Museums (LA)-- HFJ participation?
      Museum in the Web (question)
      DLF (question)
    • ARTstor presentation planning-- Glen -- mid to late February
    • AAP Accreditation -- ?? When (DM will check & get back to the group)
    • New members- welcome Rick & Shane
  • Projects
    • Maps Project complete- publicity?-
      Catalog -- NERF form-- LIZ
      Publicity- Boris
      Meeting for future of project-- Danielle/MIra/Boris/Liz (DM will set)
    • Upcoming project- Dante materials-- Liz will meet with Patrick
    • ARStor migration --Meeting with Liz & Mira (Liz currently working on mapping of first four projects)
    • Correcting collection metadata in ARTStor & Luna -- Susette will send corrections to Danielle  & Liz (investigate direct link in ARTstor.)
    • Compare metrics for AD White (statistics from three delivery mechanisms)
    • CUL Homepage Images--
      • Selection & copyright issues
      • We need to establish workflow for selecting images for use in webpages (policy establishment)
      • Subgroup:  Susette will talk to web committee regarding collection source (HFJ or no); Boris; possibly Matt; Eli
    • Flickr
  • Other 
    • Old Find Images site-- Should Rick take down everything on the old Find Images site?  Right now there are pages for all images in Luna.  Rick can explain more at the meeting. Seehttp://library24.library.cornell.edu/collections/adw/74929-10040114.html Flickr
    • Should Dianne link back to individual images or the main collection pages in Luna?  I can explain more about this.
    • Resolver link go to the website, with an additional link to image level in Luna
    • Rick will get rid of old find images site
  • No labels