December 16, 2010
11 am in Olin 106
In attendance: Kaila Bussert, Liz Muller, Camille Andrews (guest), Susette Newberry, Barb Morley, Boris Michev, Maaike Oldemanns, Martha Walker, Mira Basara
- Presentation of Image Portal (Terry Kristensen, Vet Library)
- We tested the new ARTstor mobile version (http://library.artstor.org) on the iPad. (More info: http://help.artstor.org/wiki/index.php/ARTstor_Mobile)** While it is not a replacement for the full featured database (lack of advanced search and ability to create image groups), it is useful as a study tool with its mobile-only flashcard view.
- We will publicize it in various ways (request link be added to CUL mobile site; add to libguides and the Visual Resources page; contact faculty directly; We Recommend)
- A small working group was formed to work on Luna Access policies (Danielle, Mira, Kaila, Susette, Matt, Eli, and Peter Hirtle as guest).
- We are currently reviewing all collections in Luna with the goal of expanding access consistently across collections and user groups.
- We will write and post usage statements -general/collection-wide, collection-specific, and image-specific
- We agreed to consolidate listservs. We'll eliminate cul-imagepassword-l@list.cornell.edu and use only vrhelp-l@cornell.edu.
- Changes will need to be made on Luna (Mira), Visual Resources page (Kaila), and libguides (Kaila, Susette, Maaike, Martha).
- New beta version of Shared Shelf will be released Jan. 15. (Liz)
- There will be three test collections for the cataloging tool (Japanese woodblocks, Uris Art, and Asia rare). Other test collections can be added in the Spring.
- Liz will give a demo in January or February.
- The Metadata Working Group is planning on a forum in March or April. VRWG would like to co-sponsor the forum.
- Luna upgrade to 6.3 and migration to new server next week
- Mira will ask for volunteers to test access
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October 2010
Agenda:
Mann rep-- welcome Linda Stewart!
- Access policies:
-
- Spreadsheet with access policies:
- Public
- Develop online page on VR page
- List Cornell Collections with access policies
- Non-Cornell with licensed access policies
- Explain different policies for download vs. view
- Staff
- Develop a spreadsheet for VR group internally
- Add to Registry, collection by collection
- Action plan:
- Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki -ongoing work, complete before meeting with Peter
- thorough review of access, download
- Danielle will contact collection owners about downloads
- after refined meet with Peter to make sure we're on the same page with consistent access among collection types (licensed, Cornell)
- develop public access page
- Liz will modify Registry info with permissions
- updates to content give to Liz
- access rights in Registry
- DRC reviewing descriptions in ERM
- CIDC website? Mira will forward her information to VRWG
- Danielle & Susette will develop language for VR Luna page
- Liz will load new language in Drupal
- Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki -ongoing work, complete before meeting with Peter
- Database listing not up-to-date-missing KVRC and terms of use very vague. Liz Update
-
- Form testing sub-group
- Volunteers needed!
- Agenda item for next meeting
- Outreach to other Librarians
- CUL website/gateway-- Danielle will report on plans from DSS
- push up VR on library web site --Faculty Services; broader page for DSS which will include link to VR services
- Faculty grants
- Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc
- get on CDexec/All Selectors agenda to encourage selectors to consider image collections; available for consulting -Susette will contact Kizer
- Training for selectors -Martha on Continuing Education
- Reference & Outreach presentation next Spring
- CUL website/gateway-- Danielle will report on plans from DSS
- ARTstor - DM will report on updates
- we won't adopt Shared Shelf until summer depending if certain issues resolved (Luna, Pictor, access); in the meantime available as a cataloging tool
- Open Shelf -simple version summer 2011 -partner to develop workflows
- submitted collections to ARTstor general -Isbel, etc. - if we need to update them, we can't - we need to ensure that we can get to them to update and modify
- still questions about full-scale adoption of ARTstor -Cornell is pushing the envelope since we want admin control for our collections
- Danielle on Science subcommittee of ARTstor, rep from Weill
- questions about existing data and cleanup in KVRC
- AAP- DM will report on developments
- decisions about slides collection
- ARTstor won't host Archivision beyond 2012
- should we push back? is it being used?
- revisit at a later meeting
- Luna migration
- lingering issues?
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Sept. 2010
Agenda:
- Develop spreadsheet with Luna collections/ access policies
-
- Public
- Develop online page on VR page
- List Cornell Collections with access policies
- Non-Cornell with licensed access policies
- Explain different policies for download vs. view
- Staff
- Develop a spreadsheet for VR group internally
- Add to Registry, collection by collection
- Action plan:
- Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki
- Liz will modify Registry info with permissions
- Danielle & Susette will develop language for VR Luna page
- Liz will load new language in Drupal
- Database listing not up-to-date-missing KVRC and terms of use very vague. can we pull info from registry? (once that is up to date?) eliminate pop-up-blocker info- contact Chandler.
- Public
-
- Form testing sub-group
- Form checklist for Artstor & Luna
- Browsers
- OS
- Permissions/ logins
- metadata & image integrity
- on-campus/ off campus
- (look at user complaints)
- Mira/ Danielle form spreadsheet based on responsibility - add people (volunteers) at next VRWG meeting
- Form checklist for Artstor & Luna
- Outreach to other Librarians
- better promotion
- CUL website
- Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc (DM send copy of email sent to faculty re: grants)
- Better visibility off Gateway -- under services page
- Mann rep-- Keith or Camille
- ARTstor - outline who does what (Martha statistics; Danielle & Liz) - report to group development, define responsibilities, outline release/ CUL adoption strategy), DM set meeting with Dean to discuss
- Archivision- is it used? we need usage statistic- martha? mira will follow up with luna re: luna commons (need documentation from Martha)
- Luna migration
- problem with viewing SIDS images via Client side (HFJ staff)
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