Meeting Minutes / Weekly Progress Reports

Each team is expected to post meeting minutes or a weekly progress report. This posting should follow the guidelines given below and will be due every Friday. When you create each new Minutes page, there is a template for the AguaClara format of Minute pages, so click on the select a page template to start from link.

Structuring Reports on Progress

(The following information was borrowed the MAE website that is a great website with resources for student teams and project groups)

• Accomplishments
  A summary of major work completed since last meeting based on last meeting's identified outcomes/issues
• Outcomes
  A summary of resolutions based on what was accomplished.
  New directions and ideas that result from these resolutions.
• Metrics
  Quantitative and qualitative results from accomplishments and outcomes.
  Potential metrics for unresolved issues.
• Issues
  Difficult and unresolved issues
  Plans for action

With this structure, you can quickly identify what was done, what results from what was done, what basis has been used to evaluate what was done, and what issues remain to be done. The Accomplishments and Metrics sections help structure subsequent Outcomes and Issues sections. These charts can be quickly presented to all members of the team and help build common understanding of team production as well as help team leaders determine progress and identify issues that are not adequately being resolved.

Also if you are documenting specific meetings the team members present should be listed.