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Meeting Information:

SAB/MAB DINNER: 6pm-8:30pm, September 12, Monday, AD White House, Cornell University

See directions at:

MEETING LOCATION:  701 Olin Library  Cornell Map

CONTACT: Oya Y. Rieger, (607) 351 9828 or rieger@cornell.edu

EXPENSE REIMBURSEMENT FORMS:

BACKGROUND INFORMATION: arXiv Member Advisory Board Work Space

Agenda

Time

Topic

8:15-8:30 am

Arrivals & continental breakfast (muffins, bagels, cut fruit, orange juice, and coffee/tea)

8:30-10:00 am

Introductions and arXiv Overview (10 minute per topic and Q&A)          

  • Introductions - welcome to new members (Tracey & Alison)
  • arXiv Program at CUL & Financial Update (Oya Y. Rieger, Program Director)
  • Moderation Update (Jim Entwood, Operations Manager)
  • IT Update (Martin Lessmeister, Lead Programmer)
  • SAB Update (Karen Vogtmann & Carol Hoover)

10am-noon

Beyond 2013-2017 Business Plan: Planning for Next Business Cycle

  • Membership model and bylaws
    • increasing annual fees from $3,000-1,500 to ??
    • future of 'platinum membership' concept - contributions from institutions with the heaviest use
    • adding a membership tier for societies and publishers
  • Additional revenue sources: corporations, state/federal agencies, foundations
  • Online fund raising campaigns
  • Grant writing in support of development efforts

Background Documents

  • arXiv Business Model, 2013-2017
    CY16 budget (with mid-year adjustment)
    CY17 draft budget (draft to be discussed during the meeting)

    (includes a 10-minute break)

 

LUNCH

Working lunch  - Next-Gen arXiv

Please be prepared to share your insights and experiences to inform us about the evolving user expectations and use patterns. Also, we are interested in trends in repositories and publishing that should inform arXiv's future directions. This will be an informal discussion, no need to bring any slides.


 (includes a 15-minute break)

1:30-2:30pm

MAB Executive Session

Executive session without the Cornell team facilitated by Jim Mullins & Carol Hoover:

  • What are the strengths of the current arXiv governance and membership model? What is working well?
  • What are the areas for improvement? How should the Cornell team strengthen the operation from technical, policy, user support, fund raising, and communication perspectives?
  • Do you find your role as an MAB member fulfilling?  Has Cornell set the right expectations? What are the other ways MAB could be involved in advising the Cornell team?
  • Any other input/suggestions you may want to relay to us.

 Cornell team will join the last 15 minutes to hear recommendations.


2:30-3:00pm

Conclusions

  • Review of the meeting outcomes
  • Rotating off members - recruiting new ones
  • Any feedback, questions, recommendations for arXiv team

Participants:

  • Tommy Ohlsson, Professor , KTH Royal Institute of Technology, Department of Theoretical Physics, Sweden
  • Carol Hoover, Digital Information Resources Manager, Los Alamos National Laboratory, US
  • Tracy Gabridge, Associate Director for Research & Instructional Services, Massachusetts Institute of Technology, US,
  • Zhixiong Zhang, Assistant Director of National Science Library, National Science Library, Chinese Academy of Sciences, China (will not be able to participate)
  • Philip G. Kent, University Librarian, University of Melbourne, Australia
  • Molly White, Director, Math, Physics, Astronomy Library, University of Texas, Austin, US
  • Tim Klassen, Head, Science and Technology Library, University of Alberta, Canada
  • Eva Isaksson, Physics Librarian, University of Helsinki, Finland,
  • James (Jim) L. Mullins, Dean of Libraries and Esther Ellis Norton Professor, Purdue University, Representing Committee on Institutional Cooperation (CIC), US
  • Esther Tobschall, German National Library of Science and Technology Germany, Representing Consortium arXiv-DH and HGF: Coordinated by the German National Library of Science and Technology (TIB) and Deutsches Elektronen-Synchrotron DESY, Germany
  • Lucie Burgess, Associate Director for Digital Libraries and Collection Management, Bodleian Libraries, University of Oxford,Representing Jisc, UK
  • Steve Mandeville-Gamble, University Librarian, University of California, Riverside , Representing University of California, US
  • Yuri Tschinkel, Professor of Mathematics, Courant Institute of Mathematical Sciences, New York University, Director of Mathematics and the Physical Sciences, Representing Simons Foundation, US  

Ex Officio Members

Cornell University Library

  • Oya Y. Rieger, Associate University Librarian, Digital Scholarship & Preservation Services; arXiv Program Director (MAB Chair)
  • David Ruddy, Director, Scholarly Communication Services, arXiv User Support Manager
  • Simeon Warner, Director, Software Development & Repository Architecture, arXiv IT Manager

Scientific Advisory Board

  • Karen Vogtmann, Professor of Mathematics, University of Warwick, UK/Cornell University

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