Assignments
Meeting Minutes / Weekly Progress Reports
Each team is expected to post meeting minutes or a weekly progress report. This posting should follow the guidelines given below, which is easy to do using the "AguaClara Meeting Minutes" template available on the wiki. Once meeting minutes are posted in the correct location on your team's wiki page, you must go to the completed assignments page and paste the web address to your completed minutes.
Grading
Meeting minutes are graded solely based on completion. If meeting minutes are posted to the wiki and linked to the completed assignments page on time, then team members receive full credit. Half credit is awarded for any late minutes.
Grading for meeting minutes is not based on what the team has accomplished during the week, as it is understood that some weeks are more productive than others.
Structuring Meeting Minutes
(The following information was borrowed the MAE website that is a great website with resources for student teams and project groups)
- Accomplishments
A summary of major work completed since last meeting based on last meeting's identified outcomes/issues - Outcomes
A summary of resolutions based on what was accomplished.
New directions and ideas that result from these resolutions. - Metrics
Quantitative and qualitative results from accomplishments and outcomes.
Potential metrics for unresolved issues. - Issues
Difficult and unresolved issues
Plans for action
With this structure, you can quickly identify what was done, what results from what was done, what basis has been used to evaluate what was done, and what issues remain to be done. The Accomplishments and Metrics sections help structure subsequent Outcomes and Issues sections. These charts can be quickly presented to all members of the team and help build common understanding of team production as well as help team leaders determine progress and identify issues that are not adequately being resolved.
Also ,if you are documenting specific meetings, the team members who were present should be listed.
Note: Ignore this page in Fall 2009. We have switched to google docs.
Wiki Organization
Each team needs to follow a standard procedure for placing information on their individual team wiki pages. A template is available to automatically set it up for you. Please make sure that you give a descriptive name for each new wiki page you create-- "Design Minutes 2/2/02" is better than "Meeting Minutes 2/2/02" because no other team would be confused by the first page name. You cannot have multiple pages with the same name on the wiki, so keep an acronym for your team name in front of every page you add to your space.
Adding New Pages for a Semester or Week
From your team's main page there should be a link to meeting minutes. The link should lead to a child page where the user can connect to previous and current meeting minutes as shown in this example:
h1."Team A" Meeting Minutes
Each link for specific semesters should lead to another child page that is structured like in the following example, where the page contains a list of links to each week's minutes. The link names should contain the date for the meeting minutes.
h1. "Team Name" Meeting Minutes
h2. "Semester" (ex - Fall 2008)
Each page that is created for a week's minutes must be created with the meeting minutes template, which you select when first creating the new page.