1.2.1 File

1.2.2 New

The New option (1.2) contains three options:

User:  This menu item allows you to add new users to the system. Because of the way Ares interfaces with the CUL systems this option is not used.

Class:   This option allows you to add a new class to the system, and associate it with a professor and semester. This menu option is for adding classes only, if a class needs to be edited please see the Edit menu in the next section.

System Alerts:     This option allows you to add messages that will show up through the web interface. System Alerts can be made so that they only show to particular groups of users, individual users or everyone logging into the system. Great care should be taken if this option is used.

1.2.3 Edit

Edit User: Allows you to search for and edit current users in the system.

Edit Class: Allows you to search for and edit the different aspects of classes in the system. You can also add items to a class from this menu, edit cross listings, or clone a class into a new one.

Edit Item:  Allows you to open individual item's and edit that items details. From this window items can be placed in different queues, updated, or removed.

Clear Users:  This option is not used due to the way Ares interfaces with CUL's system.

 1.2.4 Search Item

The Search Item button brings up an search window used to locate a individual item of groups
of items, figure.

1.2.5 Copyright

The copyright section is currently not used; therefore this menu will not be covered.

1.2.6 Item Processing

The Item Processing option lists the queues currently displayed in the main window (see Figure). Clicking on any of the queues listing in this menu will open them.
 

1.2.7 Fulfillment

Print Stacks Searching Item:       This option pulls any new items that have been moved to the "Awaiting Stacks Searching" queue and opens a Microsoft Word template which generates the pull slips. This process is covered in greater detail in section 9.1.

Update Stacks Searching Results:          This option opens a windows were you can update status of individual items. This is covered further in section 9 on page 57.

Check In From Instructor:       This option is used to process items that are being dropped off from a class instructor to be placed on print reserve at a reserve location. This will be covered further in chapter 11.

Check In From Acquisitions:        This option is used to process items that have been purchased for a class and have arrived to the processing location from acquisitions. This will be covered further in chapter 12 on page 69.Batch Processing:     This sub menu group is split into three sub options for the batch processing of items arriving from different locations to the processing location. The available options are:
 Scan Items Later       - This option places items found on the shelf in a queue to be scanned and uploaded to the Ares system at a later time. (Section 9.2.2)

 Item Available On Shelf - This option places items directly into the "Item Available at Reserve Desk" queue and makes them visible to students enrolled in that course. (Section 9.2.1) Items will still need to be processed in Voyager to be laced "On Reserve" for circulation.

 In Transit to Pickup Location  - This option places items that have been requested from other libraries, back into that units "In Stack Searching" queue for later proessing by them.

Print Recall Notices:     This option pulls any new items that have been moved to the "Awaiting Recall Processing" queue and opens a Microsoft Word template for printing. Further processing is still needed in Voyager to recall the item from the patron.

Print Awaiting Acquisitions Fulfillment:          This option pulls any new items that have been moved to the "Print Stack Searching Items" queue and opens a Microsoft Word template for printing.

Print Sessions:   This option allows you to reprint past batches in the event that a print job was lost.