Topics

• 1.2.1 File
• 1.2.2 New
• 1.2.3 Edit
• 1.2.4 Search Item
• 1.2.5 Copyright
• 1.2.6 Item Processing
• 1.2.7 Fulfillment
• 1.2.8 Maintenance
• 1.2.9 Help

 1.2.1 File

The first item on the main menu is the File menu (1.2.1). The File menu contains Exit which
is used to exit the Ares application, as well as all the processing locations available. A check
mark is placed next to the current processing location. In figure 1.2.1 the currently selected
location is "Mann Library." You may at any time select another location which will cause the
main panel, A, to refresh and display the items related to that location.

1.2.2 New

The New option (1.2) contains three options:

User: This menu item allows you to add new users to the system. Because of the way Ares
        interfaces with the CUL systems this option is not used.

Class: This option allows you to add a new class to the system, and associate it with a professor
        and semester. This menu option is for adding classes only; if a class needs to be
        edited please see the Edit menu in the next section.

System Alerts: This option allows you to add messages that will show up through the web
        interface. System Alerts can be made so that they only show to particular groups of
        users, individual users or everyone logging into the system. Great care should be taken
        if this option is used.

1.2.3 Edit

Edit Class: Allows you to search for and edit the different aspects of classes in the system.
        You can also add items to a class from this menu, edit cross listings, or clone a class into
        a new one.

Edit Item: Allows you to open an individual item and edit that item's details. From this window
        items can be placed in different queues, updated, or removed.

Clear Users: This option is not used due to the way Ares interfaces with CUL's system.

 1.2.4 Search Item

The Search Item button brings up an search window used to locate an individual item or groups
of items, figure 1.5.

1.2.5 Copyright

The copyright section is currently not used; therefore this menu will not be covered.

1.2.6 Item Processing

The Item Processing option lists the queues currently displayed in the main window (see
A Figure 1.1). Clicking on any of the queues listing in this menu will open them (see
Figure 1.1).
 

1.2.7 Fulfillment

Print Stacks Searching Item: This option pulls any new items that have been moved to
        the "Awaiting Stacks Searching" queue and opens a Microsoft Word template which
        generates the pull slips. This process is covered in greater detail in
        section 9.1 Awaiting Stack Processing.

Update Stacks Searching Results: This option opens a window were you can update
        status of individual items. This is covered further in section 9 Pulling Items Form The Stacks.

Check In From Instructor: This option is used to process items that are being dropped off
        from a class instructor to be placed on print reserve at a reserve location. This will be
        covered further in chapter 11 Processing Personal Copies.

Check In From Acquisitions: This option is used to process items that have been purchased
        for a class and have arrived to the processing location from acquisitions. This
        will be covered further in chapter 12 Awaiting Acquisitions Fulllment.

Batch Processing: This sub menu group is split into three sub options for the batch processing
        of items arriving from different locations to the processing location. The available
        options are:

        Scan Items Later - This option places items found on the shelf in a queue to be
                scanned and uploaded to the Ares system at a later time. (Section 9.2.2 Items to be scanned)

        Item Available On Shelf - This option places items directly into the "Item Available
                at Reserve Desk" queue and makes them visible to students enrolled in that course.

        In Transit to Pickup Location - This option places items that have been requested
                from other libraries, back into that units "In Stack Searching" queue for later   processing by them.

Print Recall Notices: This option pulls any new items that have been moved to the "Awaiting
        Recall Processing" queue and opens a Microsoft Word template for printing.

Print Awaiting Acquisitions Fulfillment: This option pulls any new items that have been
        moved to the "Print Stack Searching Items" queue and opens a Microsoft Word template
        for printing.

Print Sessions: This option allows you to reprint past batches in the event that a print job
        was lost. See section 17 Reprinting a Batch.

1.2.8 Maintenance

The Maintenance menu has a long list of options not used in day-to-day use or by the average
user. This includes setting up E-mail templates, running reports and administrative settings.
Because of the nature of these items the day-to-day user won't use these, except for:

Change Password - This option allows the currently logged-in user to change his or her  password
        from the current one to a custom password. It is recommended that this be done
        on one of the first times you log into Ares.

1.2.9 Help

 The Help menu contains two links to the Atlas Systems website. The first is a WIKI that has been set up by Atlas Systems for documentation purposes. The second is a link to the Atlas Systems main page.