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Ensuring access to old versions copies of Physics's FMPro files (prior years of students). We have previously migrated them to transitioned staff access to contemporary files from A&S's FMPro v11 server to their A&S's v14 server. |
See also
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The FMPro files being discussed are at the top level of the in the "admin/Grad/Old student databases/" folder. They are historical snap-shot copies of student records, by year.
- Data point of use: Recently, Kacey needed to access to info in these files which was from more than 10 years ago.
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- We enabled "Guest" (read only) access to all of them to enable direct access by staff.
- We changed Network access to "No users" to remove Sharing warning message.
- We converted all the files from v11 (*.fp7) file format (*.fmp12) FileMakerPro file format, future-proofing continued access.
Kacey confirmed this afforded her access and met her needs.
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Details on conversion
All older files are currently were v11 files. Thus, we can/ should:, now converted to v12.
- "Just in case", we retain the original,
- Migrate all the files to post-v11 versions. As of 6/12/2018, would migrate them to v1, which keeps the post-v11 file format and just came out earlier this year. (FYI: A&S FMPro servers are v11 and v14 server.)
- Retain the older versions of the files "just in case".in a sub-directory, "admin/Grad/Old student databases/"