Ensuring access to old copies of Physics's FMPro files (prior years of students). We have previously transitioned staff access to contemporary files from A&S's FMPro v11 server to A&S's v14 server.

See also

Summary

Information below stems from resolution to ticket number, if more details/ context is desired:

  • INC000002263565 (6/12/2018)

The FMPro files being discussed are in the "admin/Grad/Old student databases/"  folder. They are historical snap-shot copies of student records, by year.

  • Data point of use: Recently, Kacey needed to access info in these files which was from more than 10 years ago.
  • After this work, Kacey confirmed access via her FileMakerPro v16 application (Windows).

Access

  • Staff access is by selecting the button, "Sign In as Guest".
  • Admin access is by entering "Admin" for the Account Name, and using the p/w available in Physics IT's LastPass directory.

What was done

To enable access by staff, we made the following changes:

  • We enabled "Guest" (read only) access to all of them to enable direct access by staff.
  • We changed Network access to "No users" to remove Sharing warning message.
  • We converted all the files from v11 (*.fp7) file format (*.fmp12) FileMakerPro file format, future-proofing continued access.

Kacey confirmed this afforded her access and met her needs.

Details on conversion

There were 16 databases, from 1990-2000 through 2014-2015, as of 2018-06-18.

All these v11 files, now converted to v12.

  • "Just in case", we retained the original, older versions of the files in a sub-directory, "admin/Grad/Old student databases/Original v11 copies of old student databases".
    • Under 40MB, total
  • That directory also contains a Conversion log regarding each file converted.
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