Page History

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• Access policies:
  • • Spreadsheet with access policies: 
    • Public
      • Develop online page on VR page
      • List Cornell Collections with access policies
      • Non-Cornell with licensed access policies
      • Explain different policies for download vs. view
    • Staff
      • Develop a spreadsheet for VR group internally
      • Add to Registry, collection by collection
    • Action plan:
      • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki -ongoing work, complete before meeting with Peter
        • thorough review of access, download
        • Danielle will contact collection owners about downloads
        • after refined meet with Peter to make sure we're on the same page with consistent access among collection types (licensed, Cornell)
        • develop public access page
      • Liz will modify Registry info with permissions
        • updates to content give to Liz
        • access rights in Registry
        • DRC reviewing descriptions in ERM
        • CIDC website? Mira will forward her information to VRWG
      • Danielle & Susette will develop language for VR Luna page
      • Liz will load new language in Drupal
    • Database listing not up-to-date-missing KVRC and terms of use very vague.  Liz Update
• Form testing sub-group
  • Volunteers needed!
  • Agenda item for next meeting
• Outreach to other Librarians
  • CUL website/gateway-- Danielle will report on plans from DSS
    • push up VR on library web site --Faculty Services; broader page for DSS which will include link to VR services
  • Faculty grants 
  • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc
    • get on CDexec/All Selectors agenda to encourage selectors to consider image collections; available for consulting -Susette will contact Kizer
    • Training for selectors -Martha on Continuing Education 
  • Reference & Outreach presentation next Spring
• ARTstor - DM will report on updates
  • we won't adopt Shared Shelf until summer depending if certain issues resolved (Luna, Pictor, access); in the meantime available as a cataloging tool
  • Open Shelf -simple version summer 2011 -partner to develop workflows
  • submitted collections to ARTstor general -Isbel, etc. - if we need to update them, we can't - we need to ensure that we can get to them to update and modify
  • still questions about full-scale adoption of ARTstor -Cornell is pushing the envelope since we want admin control for our collections
  • Danielle on Science subcommittee of ARTstor, rep from Weill
  • questions about existing data and cleanup in KVRC
• AAP- DM will report on developments
  • decisions about slides collection
• ARTstor won't host Archivision beyond 2012
  • should we push back? is it being used?
  • revisit at a later meeting
• Luna migration
  • lingering issues?

Minutes sent out to CU-LIB:

• We welcomed Mann representative, Linda Stewart.

• We discussed a myriad of access issues and policies with licensed and Cornell image collections available through Luna. Our goal is to develop a consistent access framework.
  • Conduct a thorough review of access, download abilities and create spreadsheet for internal uses
  • Revise access levels to be consistent across similar types of collections.
  • Create a page for the public explaining different policies for downloading and viewing images in Cornell and non-Cornell licensed collections.
  • Update Registry information with permissions.

• We will form a Testing Subgroup to keep tabs with access to our various collections. We will ask for volunteers at the next meeting.
• We discussed outreach to library and other units on campus.
  • Increase the visibility of visual resources information on the library web site.
  • Raise awareness among colleagues about visual resources services.
  • Meet with CDExec or another library selectors group.
  • Present at a Spring Reference & Outreach Forum.
  • Meet with other units like CIT.

• Danielle summarized recent ARTstor developments.

• • We won't adopt Shared Shelf until summer depending on whether certain issues are resolved (Luna, Pictor, open access); in the meantime it will be available as a cataloging tool.
  • Open Shelf (simple version) is slated for summer 2011; ARTstor is looking for partners to develop workflows.
  • For collections that we submit to ARTstor, we need to ensure that we can update and modify the content. 
  • There remain questions about full-scale adoption of ARTstor. Cornell is pushing the envelope since we want administrative control of our collections.
  • Danielle and a representative from Weill are on ARTstor's Science subcommittee to consider issues with adding scientific images.
  • KVRC requires cleanup of existing data.
  • ARTstor won't host the collection Archivision beyond 2012. Is this a resource that is being used and should we push back? We will revisit this at a later meeting.

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Sept. 2010

Agenda:

• Develop spreadsheet with Luna collections/ access policies
  • • Public
      • Develop online page on VR page
      • List Cornell Collections with access policies
      • Non-Cornell with licensed access policies
      • Explain different policies for download vs. view
    • Staff
      • Develop a spreadsheet for VR group internally
      • Add to Registry, collection by collection
    • Action plan:
      • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki
      • Liz will modify Registry info with permissions
      • Danielle & Susette will develop language for VR Luna page
      • Liz will load new language in Drupal
      • Database listing not up-to-date-missing KVRC and terms of use very vague.  can we pull info from registry? (once that is up to date?) eliminate pop-up-blocker info- contact Chandler.
• Form testing sub-group
  • Form checklist for Artstor & Luna
    • Browsers
    • OS
    • Permissions/ logins
    • metadata & image integrity
    • on-campus/ off campus
    • (look at user complaints)
  • Mira/ Danielle form spreadsheet based on responsibility - add people (volunteers) at next VRWG meeting
• Outreach to other Librarians
  • better promotion
  • CUL website
  • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc (DM send copy of email sent to faculty re: grants)
  • Better visibility off Gateway -- under services page
• Mann rep-- Keith or Camille
• ARTstor - outline who does what (Martha statistics; Danielle & Liz) - report to group development, define responsibilities, outline release/ CUL adoption strategy), DM set meeting with Dean to discuss
• Archivision- is it used? we need usage statistic- martha?  mira will follow up with luna re: luna commons (need documentation from Martha)
• Luna migration
  • problem with viewing SIDS images via Client side (HFJ staff)

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Webfeat transition feedback
https://confluence.cornell.edu/display/VRWG/WebFeat Transition Feedback|../../../../../../../../../display/VRWG/WebFeat+Transition+Feedback||\

We need to determine strategies for various scenarios, including the possibility of Webfeat going away without a replacement.  This is seeming

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We will provide feedback to the transition team by April 15th:
https://confluence.cornell.edu/display/VRWG/WebFeat+Transition+Feedback|../../../../../../../../../display/VRWG/WebFeat+Transition+Feedback|\

We agreed that we want image resources to continue to maintain a primary space on the library's discovery system.

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• Updates
  • ALA report-ACRL group.  Good feedback- brief overview of services.  VR webpage... University of Miami presentation. MIT presentation on Sahara-- ARTStor initiative of architectural history.  Questions regarding discovery of images-- looking at Summon- serial solution product (Oya forming group to review).  Access #1 issue people are dealing with. 
  • Upcoming conferences
    VRA conference in March-- Atlanta--Liz
    Architectual Librarians Conference-- Martha
    ARLIS - Susette, Kaila, and Maaike (Boston)-- Workshop on Instructional Support
    American Association of Museums (LA)-- HFJ participation?
    Museum in the Web 
    DLF 
  • ARTstor presentation planning-- Glen -- mid to late February
  • AAP Accreditation -- ?? When (DM will check & get back to the group)
  • New members- welcome Rick & Shane
• Projects
  • Maps Project complete- publicity?-
    Catalog -- NERF form-- LIZ
    Publicity- Boris
    Meeting for future of project-- Danielle/MIra/Boris/Liz (DM will set)
  • Upcoming project- Dante materials-- Liz will meet with Patrick
  • ARStor migration --Meeting with Liz & Mira (Liz currently working on mapping of first four projects)
  • Correcting collection metadata in ARTStor & Luna -- Susette will send corrections to Danielle  & Liz (investigate direct link in ARTstor.)
  • Compare metrics for AD White (statistics from three delivery mechanisms)
  • CUL Homepage Images--
    • Selection & copyright issues
    • We need to establish workflow for selecting images for use in webpages (policy establishment)
    • Subgroup:  Susette will talk to web committee regarding collection source (HFJ or no); Boris; possibly Matt; Eli
  • Flickr
    • Review policy (I think we are ok with this...)
    • Updated versions: https://confluence.cornell.edu/x/2STjBg|../../../../../../../../../x/2STjBg\
    • Political Americana into Flickr
      Include statement regarding appraisal of artifacts (include in metadata)

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