12-17-2014

Agenda

1. 2nd floor budget
   1. mac/windows docking stations (from November)
      1. Sara: one of each or two Macs?
         1. team: two macs
      2. Gabriel: I could probably throw together a Windows setup for free using existing hardware
         1. pilot again, maybe have a comment card asking for feedback
         2. team: great, let's do it
      3. two desks used for original pilot are still there in the Bissett Collaborative Space so we should be set with furniture
         1. Sara: also have some furniture to move down from 4th floor
   2. wireless connectivity for bissett collab station LCDs (from October & November)
      1. Gabriel: worked with ILR and now we have a functional AppleTV
         1. there is a code required to complete the handshake (when pairing a device to the AppleTV) so you need to be in front of the display to actually connect
         2. also tested Crestron AirMedia with Tom and Matt ($1000)
            1. borrowed from Academic Technologies
            2. mobile experience wasn't great
            3. do we want to spend the extra money for better platform support?
         3. team: let's see if we can get it back from Academic Technologies so we can evaluate it with students the first full week of classes (Jan 26th)
            1. how do we guarantee users will try it that week?
               1. Camille: we could schedule usability testing
         4. Nick: let's also test Lync and Slingshot
         5. Gabriel: so do we no longer care that we have a working AppleTV?
            1. team: let's put it out on the 2nd floor
   3. new display(s) for lobby (from November)
      1. Nick: reported on findings (details in blue info box in November meetings minutes)
         1. team: would love to hang the LCDS from the ceiling
         2. Howard: let's get an estimate from facilities
         3. Nick will add links to recommended equipment
      2. Gabriel: updated on low cost signage options
         
         1. think our best bet is to use Asus Chromebox ($165) as standard setup
2. Followup on action items
   1. October
      1. Update Malt charge (user-b509a)
         1. Everyone will review and update/comment
         2. when will Matt and Kelee start?
            1. January 2015
            2. supervisors (Sara & Gail) are both good with this
   2. November
      1. Results so far for online questionnaire on signage? (user-cc7e8)
         1. paper only so far (at all the desks)
         2. online is there but no one using it (link??)
         3. will add to Chatter once students return
         4. also going to Freshmen dorms in spring
      2. Progress on Wendy's inventory of building signage? (Tobi Hines)
         1. coming along; 1st floor is completed
         2. should be done early spring
         3. Jenny and Wendy have met a couple times
      3. AppleTV lives to see another day? (user-b509a)
         1. see above
3. Usage stats and Data dashboard
   1. see Suma discussion from October notes
   2. Cornell has site license for Tableau, need to figure out what's available to us
      1. Camille will take the lead
      2. Camille: Jan 13th user brainstorming meeting open to all staff (10-11am)
4. Priorities for 2015 (did not get to this)
   1. need to prioritize running list from September

Action Items

• Gabriel R. Plaine: Gather equipment for Windows docking station

  As of 1/9/15: set aside some equipment 

• Gabriel R. Plaine and/or user-b509a: Purchase two Mac Thunderbolt displays

  As of 1/9/15: Sara would like to order everything by 2/1/15. Have we received final price quote from Gabriel? 

• Gabriel R. Plaine: Contact Academic Technologies about borrowing Crestron AirMedia for week of Jan 26th

  As of 1/9/15: contacted Academic Technologies and waiting for response 

• Gabriel R. Plaine: Setup AppleTV on 2nd floor

  As of 1/9/15:  I can do this if I knew exactly where we want it to live
• user-b028b : Add links to November notes for lobby LCD stands and mounts
• user-3b7f1 and/or user-b509a: Get estimate from facilities for hanging LCDs from lobby ceiling
• Everyone: review and update/comment on 2011 charge
• user-b028b: Add monthly meetings to calendar for 2015 and invite Matt and Kelee
• user-cc7e8: Promote online signage questionnaire and add to Chatter

• user-cc7e8: Determine what's available to us as part of the Cornell site license for Tableau

  Donna installed Tableau on the media center computer downstairs in the TEEAL area (first computer in back lefthand corner with all the candy and origami paper by it). We can walk down and use it whenever since TEEAL’s really not using it anymore. We can also sign onto it remotely like we’d remote desktop to any machine at Mann and Nick can with a username and password that Donna will sort out (he should just check in with Erica or Betsy when he starts and ends a session to make sure no one’s using it and because somebody will have to reboot).

  It works beautifully and I was able to download data from Count It and produce reports easily within a little over a half hour.

  Apparently our license is only for Tableau Desktop. Cindy Sedlacek said there’s an extra charge for using Cornell’s server (and I don’t think we have access to Tableau Online as that seems to be an alternative to setting up your own server, which Cornell already has). She said  “For a small group it would run about $800/year (which includes splitting the annual server maintenance and the CIT VM hosting charges).”

  For the short term (next year) I think we can test the desktop only version and see if it’ll do what we want. For the longer term the “real time” online dashboard capabilities are really what we want but this will give us a chance to see if Tableau is worth the ~$1100/yr it would cost (or if we’d be better off paying however many thousands LibAnalytics might cost when it becomes available for testing or finding some other solution).

• Tobi Hines: Update on Wendy's inventory of building signage