License folks:
- Confirm with selectors that they would like to cancel the resource.
- Review license to make sure that we are not bound by a cancellation deadline period (ex. "must notify vendor 60 days prior to renewal date to cancel")
- Send email to vendor to confirm the cancellation
- Vendor normally will confirm, if they don't, then it may be advisable to contact them again and ask for confirmation
- Vendor may ask why we are cancelling. I generally tell them it is due to budgetary concerns, but, since I don't pay for it, I don't always know the precise reason.
Voyager parts:
- Add notes to the MARC holdings record (MFHD), to indicate that we have cancelled.
- Also add a note to the line item in the purchase order (PO), indicating that we have cancelled
- Ask Emily or Joanna to complete the PO
- Suppress the bib record and holdings
- If the PO is not attached to the bib record, then the bib can be marked for deletion, which also removes the holdings from oclc. Most databases will be attached to a PO, however, so Pam or Liisa will need to remove the holdings from oclc manually.