License folks:

  • Confirm with selectors that they would like to cancel the resource.
  • Review license to make sure that we are not bound by a cancellation deadline period (ex.  "must notify vendor 60 days prior to renewal date to cancel")
  • Send email to vendor to confirm the cancellation
  • Vendor normally will confirm, if they don't, then it may be advisable to contact them again and ask for confirmation
  • Vendor may ask why we are cancelling.  I generally tell them it is due to budgetary concerns, but, since I don't pay for it, I don't always know the precise reason.

Voyager parts:

  • Add notes to the MARC holdings record (MFHD), to indicate that we have cancelled.
  • Also add a note to the line item in the purchase order (PO), indicating that we have cancelled
  • Ask Emily or Joanna to complete the PO
  • Suppress the bib record and holdings
  • If the PO is not attached to the bib record, then the bib can be marked for deletion, which also removes the holdings from oclc.  Most databases will be attached to a PO, however, so Pam or Liisa will need to remove the holdings from oclc manually.
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