Ensuring access to old copies of Physics's FMPro files (prior years of students). We have previously transitioned staff access to contemporary files from A&S's FMPro v11 server to A&S's v14 server. |
See also
Summary
Information below stems from resolution to ticket number, if more details/ context is desired:
- INC000002263565 (6/12/2018)
The FMPro files being discussed are in the "admin/Grad/Old student databases/" folder. They are historical snap-shot copies of student records, by year.
- Data point of use: Recently, Kacey needed to access info in these files which was from more than 10 years ago.
- After this work, Kacey confirmed access via her FileMakerPro v16 application (Windows).
Access
- Staff access is by selecting the button, "Sign In as Guest".
- Admin access is by entering "Admin" for the Account Name, and using the p/w available in Physics IT's LastPass directory.
What was done
To enable access by staff, we made the following changes:
- We enabled "Guest" (read only) access to all of them to enable direct access by staff.
- We changed Network access to "No users" to remove Sharing warning message.
- We converted all the files from v11 (*.fp7) file format (*.fmp12) FileMakerPro file format, future-proofing continued access.
Kacey confirmed this afforded her access and met her needs.
Details on conversion
There were 16 databases, from 1990-2000 through 2014-2015, as of 2018-06-18.
All these v11 files, now converted to v12.
- "Just in case", we retained the original, older versions of the files in a sub-directory, "admin/Grad/Old student databases/Original v11 copies of old student databases".
- That directory also contains a Conversion log regarding each file converted.