es287 says: Attached are the various parts of the pictor manual that define the tables. I have extracted only a few parts from the manual, to help guide your reading of the various files. As this text was cut and pasted from a Microsoft Word document, some graphics, and text enhancements may be missing. Note, near the end of the document the separator between fields is referred, when several items may be concatenated into one field. This is a semi-colon, but when placed in wiki text within parens, like this '(' ; ')' appears as a winky. (
The work record
PiCtor User Manual
Cornell University
Margaret N. Webster
These instructions will guide you when you use our image collection management system, PiCtor, which was jointly developed by Princeton and Cornell Universities. It is written in Access? and is based on IRIS, an image management system which was developed by a consortium of New England educational institutions. Basic data entry instructions are outlined in this manual. For more focused and detailed cataloging guidance, you should always consult Cataloguing Cultural Objects: a Guide to Describing Cultural Works and Their Images (CCO). A draft of this publication is available online at http://www.vraweb.org/CCOweb/ and as printouts in the Knight Visual Resources Facility (KVRF).
Open the current version of PiCtor. This reveals the Switchboard; choose your initials from the cataloger drop down list at the lower right corner. If you fail to enter your initials, the system will prompt you to do so. Next click on the area of the database that you wish to open: Works, Images, Orders, Creators, Authorities, or Tools.
What is a Work?
Cataloguing Cultural Objects, Part 1, General Guidelines, II "What Are You Cataloguing?" and V, "Works and Images" provide excellent and relevant discussions of this topic. A series of excerpts from this publication follows, but you should consult the CCO itself for more complete information.
"Before beginning the task of descriptive cataloguing, a cataloguer must ask a basic but potentially complex question: What am I cataloguing? This question refers to the relationship between a work and its parts, and between a work and its image(s)." From "What Are You Cataloguing?"
"In order to make a coherent record, the cataloguer must clearly understand the parameters of the 'work' in question. Is the catalogue record about a single painted canvas or an altarpiece made up of many panels? Is it about a monolithic sculpture or an installation of various works? Is it about a single built
structure or a building composed of various parts that were constructed at significantly different times? Is it about a single drawing on one piece of paper, a volume of drawings in an album or sketchbook, or a group of archival materials comprising drawings, computer diskettes, videotapes, and photographs?"
From "What Are You Cataloguing?"
"A work in the context of the CCO includes architecture, art works such as paintings, drawings, graphic arts, sculpture, decorative arts, photographs that are considered to be art, and other cultural artifacts. A work may be a single item or it may be made up of many physical parts. A Work Record may be made for a physical or virtual grouping or collection of individual items. Performance art is considered a work in CCO." From "What is a Work?"
Work Record
Before creating a new work record, determine that a record for this particular work does not already exist in PiCtor. In order to determine if this is so, go to the Image Record and search on the appropriate combinations of the creator and/or title fields; filter as appropriate. If a record exists (double click on the
work ID number in the Image Record), review it for accuracy and make any necessary editorial changes. If it does not have a work record ID number but an image record exists, you will have to "reverse catalog" the work. See the instructions in the Image Record portion of this manual before you attempt
this step. It is critical that you follow this step in order to avoid creating duplicate work records.
§§§§
Creating a New Work Record
? Click on the Works button on the Switchboard.
? The screen will open at the Work I tab.
? To create a new work record click on the ?* button in the record selection toolbar at the bottom of the
Works entry form.
? Alternatively choose "New Record" from the "Insert" option in the menu bar or key in "CTRL+PLUS
SIGN ."
? Begin to fill in the fields starting with the Label Type field at the upper left; a work ID number will be
automatically assigned to the work record.
Work I
? Classification (i.e., left side)
The information contained in this portion of the work record applies only to the collections held by the Knight Visual Resources Facility at Cornell University. Each institution using PiCtor will configure these fields and their underlying tables to support local image classification practices. It is not intended for sharing and generally applies only to those images for which we have corresponding slides. You should consult the slide classification manuals for the Architecture, Art & Planning as well as the History of Art collection to confirm the appropriate values and their use for these fields. Those data fields that apply to all records are indicated in red below.
Normally, the classification of the slide or photograph will agree with the cataloging of the image. However, this is not always the case. Slides may be classified so that they file into categories where they will be easily found by patrons. In this case, the information contained in the call number will not correspond to the information contained in the "Cataloging" portion of the work record.
WorkNumber: Automatically generated. Applies to all records.
LabelType: Choose value from pick-list. Applies to all records.
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Classified: Choose value from pick-list. Applies to all records.
RecordType: Choose the value, "Work." This field will probably disappear in the next version of PiCtor.
Heading: Automatically generated after pressing "Classify." This field does not always display in the
Cornell implementation of PiCtor.
CallNo. 1: Edit and modify all CallNo. fields for a appropriate content &
CallNo. 2: format after pressing "Classify."
CallNo. 3:
CallNo. 4:
Shelf List: Double click after CallNo. fields are populated and accurate. The values in the four CallNo fields will appear as a sequential string.
The following fields beginning with Classification (1) and ending with Date Code function as a "call number builder." They should be filled in and the Classify button pressed so that the classification information will appear in the CallNo. fields above.
Classification (1): Choose value from pick-list.
Geographic (2): Choose value from pick-list.
Country/Culture (4): Choose value from pick-list.
Period/Age: Choose value from pick-list.
Site Code: Automatically generated although may have to be manually added.
Original Site Code: Automatically generated although may have to be manually added.
Artist Code: Automatically generated for H of A artists although must be manually added for AAP slides
and some H of A slides.
Media Code: Choose value from pick-list. For H of A slides only.
Subject Code: Choose value from pick-list. For H of A slides only.
Building Code (3): Choose value from pick-list. For AAP slides only.
Abbreviation: Free Text. Generally first three letters of word---or enough letters to create a unique value.
Used for AAP slides and some H of A slides.
Repository Code: For appropriate Cutter number for certain H of A slides, e.g., frescoes.
Date Code: For 19th, 20th, 21st century H of A slides; for AAP modern architecture (MA) slides. Must be
manually entered into the correct CallNo. field.
Classify: Press the "classify" button to assign call numbers for slides after you have entered the "Creator"
and the "Site" fields on the right side of the page. If the cataloger skips this step, the call number will not
transfer correctly to the image record. If slides are not being cataloged, you may skip this step; this
information can always be added later if necessary.
? Work Description--Cataloging (i.e., right side)
The information contained in this section and on Worksheet 2 describes the work itself and is potentially
shareable with other collections. A work record may describe a "Larger Entity"; in this case, it may or
may not have images associated with it, but it will always have subsidiary works associated with the
record. A work record more frequently describes an item for which image records are associated. Label
fields carry data over to the slide labels; they also function as display fields. This information applies to
both analog images (slides and photographs) and to digital image files associated with the work record.
Applies to all records.
Creator: Choose value from pick-list; type the first few letters of the last name in the "Creator" field to find the correct name. Or if ID number is entered, the name will automatically appear. The name will appear "last name, first name." If the name does not appear, check the Creator Authority to determine
whether or not a record exists. You may either use the Cataloger's Toolbox or the Creator Authority File
to do this.
Leave this field blank if the creator is anonymous or unknown; NB, this local practice does not conform to
the recommendation of the CCO.
Number: Will automatically appear. Or if entered, the name will automatically appear. Double clicking on
the number will filter on the creator record. NB: in this version of PiCtor you may have to delete the final
"0" if this is the first field in this record into which you are entering data.
Qualifier: Choose value from pick-list, if appropriate.
Roles: Choose value from pick-list if the appropriate value does not automatically appear. Choose the
term that best expresses the creator's role concerning the work being cataloged in this record. This is a
required field.
o Be sure to add the qualifier (after, attributed to, circle of, etc.) if appropriate.
o Be sure to edit the role of the artist in the creation of this work (advisor, animator, archaeologist, etc.)
if necessary. It may differ from the primary role of the artist as entered in the Creator Authority.
o The CreatorLabel field will automatically fill in once the Creator name or Creator ID number is entered.
A valid, current creator record must exist before entering a name into this field. See the data entry
protocols for "Creator", pp 00-00 in this manual.
Creator 2 and 3: Repeat the process outlined above.
These fields should contain values if one or more creators contributed to the work and if they are not
associated with a "Creator" as a firm or other corporate body. Firms and other corporate bodies must
receive a single "creator" record in the creator authority and will appear as a single "creator" in the
record.
CreatorLabel: Will automatically appear. This field is the creator display field and records the name in
natural order; this information carries over to the "Creator" field in the image record. This field may be
edited at the cataloger's discretion to include the names listed in the "Creator 2" and "Creator 3" fields;
qualifiers may also be added in parenthesis after the name of the creator.
Title: Enter a single value in this field. This is the preferred title field; when possible enter the most
recent title given to a work by the owning repository, an inscribed title or one provided by the creator.
Use the English form of the title whenever possible. This is a required field. Other titles such as alternate
titles, translated titles, etc. should be entered into "Title 2" or "Title 3".
Qualifier: Choose value from pick-list.
Source: Choose value from pick-list.
? Enter the title.
o Add the qualifier (Artist, Assigned, Brand Name, etc.) and the source the title comes from (Artist, Blue
Guide, Cataloger, etc.)
o If the title has been changed or if title variations exist additional titles may be entered in the Title 2 and
Title 3 fields.
o Larger Entity is a field created to link a large work to its parts. Larger Entity fields should be used when
cataloging manuscript or other multi-part items. This information should be entered into the "Related
Works" tab; it will carry forward. See further directions below.
Title 2 and Title 3: Repeat the process outlined above.
Label Title: Double click in data box. The values from "Title" will appear as a default.
This field functions as the display title. The data values that appear in this field carry over to the "Image
Record." The information in this field may be supplemented and edited at the discretion of the cataloger.
1. You may add the values in Title 2 or Title 3 in parentheses at the end. Ex.: A bôba (the Fool).
2. You may add the "Larger Entity" title at the beginning to create a combined title containing the larger
entity and the specific title of the work in question. This should be followed by a period to separate the
two types of titles. Ex.: Acropolis. Parthenon.
3. You may shorten the title to make it more comprehensible to the user and to make it fit onto a slide
label.
Larger Entity: Data carries forward automatically from "Related Works" tab. Enter values into the
"Related Works" tab; do not enter here. Consult the specific directions contained in the section titled,
Related Works, later in this document.
Number: Value carries forward from "Related Works" tab. Double clicking on the ID number will filter on
the larger entity record.
Qualifier: Choose value from pick-list. The qualifier as currently conceived refers to the type of title not to
its relationship with the associated work. We still have to clarify this.
Site: Choose appropriate value from pick-list for architecture, ancient objects, decorative arts, and other
works as needed. Or, if the ID number is entered, the location will automatically appear. Leave blank if
this value is inappropriate for the work being described. These fields are generally not used for works of
art by named artists.
A valid, current Site Authority Record must exist before entering a value into these fields. See the data
entry protocols for the "Site Authority", pp 00-00 in this manual.
Number: Enter the numeric value for the location record from the "Site Authority." Or, if the location
value is entered, the ID number will automatically appear. Double clicking on the ID number of either the
Current or Original Site fields will filter on the site record.
Qualifier: Choose value from pick-list as appropriate. Currently, the only valid choice is "near."
Current Site: Enter value for the current location of a work of architecture or another type of site-specific
work. This value may include a specific street address or the name of a building. If an ID number is
entered, the location will automatically appear.
Original Site: Enter value for the original location of any work--particularly ancient and decorative art
objects. Or, if an ID number is entered, the location will automatically appear. Do not use if the original
site is the same as the current site.
Creation Site: Enter value for the creation location of any work--particularly ancient and decorative art
objects. Or, if an ID number is entered, the location will automatically appear. Do not use if the creation
site is the same as the current location. The data in this field will not appear on a slide label.
Discovery Site: Enter value for the discovery location of any work--particularly ancient and decorative art
objects. Or, if an ID number is entered, the location will automatically appear. Do not use if the discovery
site is the same as the current location. The data in this field will not appear on a slide label.
Repository: Choose value from pick-list; type the first few letters of the city name in the Repository field
to narrow the search for the correct repository. Or, if ID number is entered, the repository name will
automatically appear. The value includes a location and name. Leave blank if this value is inappropriate
for the work being described.
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o The repository pick list contains all of the repositories currently in the database. The entries are filed by
city followed by the specific repository name. (Ex.: London: British Museum) Note - The format as it
appears in a record may not reflect current practice; re-enter the ID number to correct this.
o The object number should be entered if known; Cornell does not use the "ObjectAbbr" field
A valid, current Repository Authority record must exist before entering a value into these fields. See the
data entry protocols for the "Repository Authority" elsewhere in this manual.
Repository Number: Enter the numeric value for the repository record from the "Repository Authority."
Or, if the repository value is entered, the ID number will automatically appear. Double clicking on the ID
number will filter on the repository record.
Repository Qualifier: Choose value from pick-list as appropriate.
Repository Label: Automatically entered from "Repository Authority."
Object Number: Enter the value provided by the owning repository for this work.
Object Abbreviation: Cornell does not use. Trudy, does this field still exist in the Princeton version?
Category: Choose value from pick-list. This field is equivalent to the CCO field "Class" and denotes large
categories.
Work Type: Choose value from pick-list. Work type is designed to give a more detailed view of the object
being cataloged. Up to three values may be included; one in each of three work type fields. This is a
required field.
Example: for a lithograph the cataloger can choose "Category" - Prints and "Work Type" - Lithograph.
Work II
? Work Description cont'd. (i.e., tab two)
? Choose the Work II tab at the top of the Works form.
Culture: Choose value from pick-list (French, German, Afghan, etc.). Up to three values may be included;
one in each of three culture fields. Leave blank if this value is inappropriate for the work being described.
Period: Choose value from pick-list (Abbasid/Egypt, Abstract Expressionist, Academic, etc.). Up to three
values may be included; one in each of three period fields. Leave blank if this value is inappropriate or
unknown for the work being described.
Country: Choose value from pick-list (France, Germany, Afghanistan, etc.). Up to two values may be
included; one in each of two country fields. Leave blank if this value is inappropriate for the work being
described.
Continent: Value carries over from underlying authority file.
Region: Enter a value if appropriate. Trudy, do you use this? If so, what and where is the underlying
authority? Does this information map from anywhere?
Trudy, we need to deal with negative dates as per CCO!!!!
Start Year: Enter value for the year that this work was begun; this is the earliest date. BCE dates should
be recorded as negative dates: Ex.: -0350. Dates must consist of at least four digits; insert leading
xeroes at the beginning if necessary. Use the chart below to transcribe uncertain or estimated dates into
numeric values.
End Year: Enter value for the year that this work was completed; this is the latest date. BCE dates should
be recorded as negative dates: Ex.: -0350. Dates must consist of at least four digits; insert leading
xeroes at the beginning if necessary. Use the chart below to transcribe uncertain or estimated dates into
numeric values.
Date Qualifier: Choose value from pick-list as appropriate. The qualifier should appear before the specific
date it applies to. Ex.: ca 1950-aft 1955 or 1950-ca 1955.
The cataloger may have to move the position of the qualifier in Work or Label Dates fields so that it is
positioned correctly.
Work Dates: Double click; value is supplied from the start and end year fields to create a combined date.
If both values are identical they will both appear separated by a hyphen. Ex.: 1929-1929. Work dates
may be expressed as spans of time such as decades or centuries expressed as numerical values. Ex.:
1850-1975.
Label Dates: Double click; value is supplied from the Work Date field. If the start and the end dates are
identical, eliminate one of them. Ex.: 1929-1929 becomes 1929. Label dates may be edited to express
spans of time such as decades or centuries.
Era: For era choose either BCE (Before Common Era) or CE (Common Era) from pick-list as appropriate.
Always use BCE values when appropriate. Never use CE values except when the dates in question contain
both BCE and CE values. You will have to insert the reciprocal value in the appropriate place when the era
values span BCE and CE dates. Ex.: 0059BCE-0100CE.
ESTIMATING DATES
Description Numerical Value
BCE (minus #'s) CE
Century -0100 - -0001 1900-1999 1500-1599
1st half of a century 0100 - -0051 1900 949 1500-1549
2nd half of a century 0050 - -0001 1950 999 1550-1599
Early (1st 30 years) 0100 - -0070 1900 930 1500-1530
Mid-century (middle 50 years) 0075 - -0025 1925 975 1525-1575
Late (Last 29 years) 0029 - -0001 1970 999 1570-1599
1st quarter of a century 0100 - -0075 1900 925 1500-1525
2nd quarter of a century -0075 - -0050 1925-1950 1525-1550
3rd quarter of a century -0050 - -0025 1950-1975 1550-1575
4th quarter of a century -0025 - -0001 1975-1999 1575-1599
1st decade of a century -0100 - -0091 1900-1909 1500-1509
2nd decade of a century -0090 - -0081 1910-1919 1510-1519
To transcribe ca dates to numerical values: add ± 25 years
Century: Choose value from pick-list. Up to three values may be included--one in each of three century fields.
Techniques: Choose value from pick-list that describes the process by which the work was created (Lithography, Painting, etc.). Up to three values may be included--one in each of three techniques fields. Leave blank if this value is inappropriate or unknown for the work being described.
Materials: Choose value from pick-list that describe the materials used to create the work Up to three values may be included; one in each of three materials fields (Materials - Ink, Materials 2 - Paper). Leave blank if this value is inappropriate or unknown for the work being described.
LabMatTech: This is a display field. Enter free text description; begin with a capital letter, do not use end punctuation. Leave blank if this value is inappropriate or unknown for the work being described. Ex.: Oil on canvas or Laminated sandstone.
If you double click in this field, the values from the Techniques and Material fields will carry over. Use this feature only if you are certain that the format will
be appropriate for our label or display purposes.
Dimensions: Enter the dimensions of the work using metric measurements.
1. The order is height by width by depth (h x w x d). Ex.: 23 x 14 x 14 cm.
2. Indicate the metric unit of measurement after the numeric values (cm, m, etc.). Write the dimension type, extent, and unit in lower case leaving a space between the numerical value and the dimension unit
as necessary; do not use punctuation after the unit (40 cm diam).
3. When appropriate indicate the aspect measured: height, diameter, circumference, etc. Ex.: 14 cm diam.
4. Leave blank if this value is inappropriate or unknown for the work being described.
Citation: The citation field is the place to record any helpful source material. These fields link works with publications in which they are cited such as the Bartsch numbers for prints, catalog numbers from a monograph on a painter, or citations from the Bible.
Choose value from pick-list. Up to two values may be included; one in each of two citations fields. Leave blank if this value is inappropriate or unknown for the work being described. The works in this list are controlled by an authority file.
Use the space in the box at the right to record page, figure, plate, catalog, or inventory numbers.
Subjects: You may select up to nine subject terms.
1. Use the pull down list to find a term, select it; do this up to nine times as necessary to describe the
work. The term will appear in the Subject list and will also appear as a string separated by semicolons in
the Subjects box at the right.
2. Terms which appear in CAPITAL letters are cross references and are not to be selected; use the term
indicated in parenthesis.
3. Delete a term in a numbered subject box to remove a term.
4. Leave blank if this value is inappropriate for the work being described.
A valid, current Subject Authority record must exist before entering a value into these fields. If an appropriate subject does not exist, ask the Director to add a new subject heading.
Work notes: This is a free text field into which you at your discretion may enter notes about this work which will be of interest to the user. Luna Insight? will perform keyword searches on this field. Use it sparingly and credit the source of your information at the end of the statement, e.g., DOA or the
author/title of the publication. Leave blank if this value is inappropriate for the work being described.
Repository notes: This is a free text field into which you may enter notes about the repositories associated with this work. Leave blank if this value is inappropriate for the work being described.
Date notes: This is a free text field into which you may enter notes about the dates associated with this work. Always use this field when you have estimated a date. Leave blank if this value is inappropriate for the work being described.
Provenance notes: This is a free text field into which you may enter notes about the provenance associated with this work. Leave blank if this value is inappropriate for the work being described.
Institution: Automatically generated with the value "Cornell."
Originating Inst.: Cornell does not use the field.
Original Work #: Cornell does not use at this point.
Schedule
Cornell does not use this tab.
Related Images
? Choose the Related Images tab at the top of the Works form.
A list of the images associated with this record appears automatically once the work record is associated with image records. You are able to view the image records-but not alter them-by pressing "view images."
Related Works
? Choose the RelatedWorks tab at the top of the Works form.
This is a list of works associated with the work represented by this record; you should enter information about all relationships including the "Larger Entity" relationship here---not directly in the "Larger Entity" field in the Work Record. Before you can proceed, the related work must be cataloged so that it has a
record ID number. This related work may or may not have images associated with it in PiCtor. Leave blank if these values are inappropriate for the work being described.
Related works work in both directions which mean that both records must record the relationship---once as a larger entity and once in the associated record as "part of" or another appropriate qualifying relationship.
? Example 1:
Larger Entity Work Record
Work title - Book of Kells Manuscript title
Associated Work Record
Work title - Text page from Gospel of Mark, f.165v Title of individual page
Label title - Book of Kells. Text page from Gospel of Mark, f.165v Concatenated larger entity and
associated work titles
? Example 2:
Larger Entity Work Record
Work title - S. Marco Altarpiece
Associated Work Record
Work title - Healing of Palladia by Sts. Cosmas and Damian (predella panel)
Label title - S. Marco Altarpiece. Healing of Palladia by Sts. Cosmas and Damian (predella panel)
Concatenated larger entity and associated work titles
RelWorkNo.: Enter the work record ID number for the related work.
PE: Click this box if the relationship is that of "Larger Entity." The data will then be carried forward to the
appropriate field in the Work Record. If this is not a "Larger Entity" relationship, do not click in this box.
Work Relationship: Choose the appropriate value from pick-list; click in the field to reveal the list.
Title: Automatically generated from Work Record.
Creator: Automatically generated from Work Record.
Shelf List: Automatically generated from Work Record if a slide record exists. If no slide record exists,
this field will remain blank.
Works/Artists Schedule: Cornell does not use.
Overall list of authority files, and conventions:
Authority Files in PiCtor
PiCtor incorporates two types of tables within its structure: records and authority files. Records contain information about the works and images contained in our implementation of PiCtor as well as information about how we acquired them. The information contained in PiCtor records together with digital image files
linked to these records comprise the visual collection which we maintain for the use of the Cornell University community. The authority tables provide the consistent and controlled vocabulary or terminology used in many of the fields in PiCtor records.
Cataloguing Cultural Objects, Part 1, General Guidelines, VII "Authority Files and Controlled Vocabularies" provides an excellent description of and rationalization for the use of authority files. A series of excerpts from this publication follows, but you should consult the CCO itself for more complete information.
"Authority control is critical in the online environment. Authority control is a system of procedures that ensures the consistent use and maintenance of information in database records. Procedures include the recording and validation of terminology using controlled vocabulary and authority files."
"Authority files contain the terminology used in cataloging Work and Image Records. In the context of CCO, an authority file contains records for persons, places, things, and other concepts related to the works and images being cataloged. Such information is important for retrieval of the Work and Image
Record, but it is more efficiently recorded in separate authority files rather than in the Work or Image Records. The advantage of storing such ancillary information in an authority file is that this information need be recorded only once, and it may then be linked to all appropriate Work and Image Records, rather
than being repeated in each pertinent Work or Image Record."
"In an authority file, records for persons, places, and other concepts may contain terms and names for the concept, with one term or name identified as the preferred term and the others considered variant terms. The record may contain other information as well: for example in a Personal and Corporate Name
Authority, the birth and death dates of a person would be included."
"A controlled vocabulary is an organized arrangement of words and phrases that are used to index content and/or to retrieve content through browsing or searching. It typically includes preferred and variant terms and has a limited scope or describes a specific domain. Controlled vocabulary is a broader
concept than authority file, encompassing authority files as well as other controlled lists of terminology. For some elements or fields in the database, a controlled list may be sufficient to control terminology, particularly where the terminology for that field is limited and unlikely to have synonyms or ancillary information. Controlled vocabularies can be such simple list of unique preferred terms; they can be sets of equivalent terms for the same concept (synonym rings); they can include preferred and non-preferred terms; they can identify hierarchies of terms (taxonomies): and they can include all of these characteristics in addition to having semantic relationships among terms and other concepts (thesauri)."
The authority files in PiCtor are divided into two basic groups: those that appear on the Switchboard and those that don't. The authority files that appear on the Switchboard are those that are used and modified most frequently. They include: Creators, Publications, Repository, and Site. You should always enter them from the Switchboard. The remaining authority files are accessible from the "Authority Tables" file on the Switchboard. This schedule lists all authority tables including those that appear directly in the Switchboard.
It includes those authority tables that are shared in other PiCtor implementations and as well as those that apply only to our local implementation. The shared authority tables include: agents, authority tables (a complete listing of all authority tables), country, culture, institutions, material, region, subject, technique, vendor/donor, view type, and work type. These tables are used to create work and image description or cataloging metadata. Those tables that apply only to Cornell are: building codes, building divisions, culturecodes, geocodes, labeltypes, media, and subject codes. Most of these table names include an indication that
they are Cornell files (e.g., CU); they are generally used to provide classification codes for local slide classification.
You should be aware of several conventions that are used in many of the authority tables.
- Terms entered in CAPS are alternate terms which are provided for reference and should not beused. You must identify the preferred term and use it instead. The preferred term should be easily located in the record of the non-preferred variant.
- When more than one term is entered into a single field in a record, the default delimiter is asemicolon ( .
- Some fields are not used by Cornell University. In some, but not all cases, these fields are populated by information. The KVRF at Cornell does not maintain this information as new records are added.
Check the PiCtor manual for more guidance.