Outreach Team Goals for Spring 2009 Semester

Subteam Leader: Scott Freyburger

Outreach Team Members

• Brandon Schumacher
• Chi-Chi Lin
• Min Bu
• Scott Freyburger
• Narayana Pappu
• Trang Pham
• Joe Redondo
• Jacob Van Almelo
• Eunsol Choi

Public Relations Working Group

PR Working Group Director: Brandon Schumacher

PR Working Group Organizers

Wiki Master: Chi-Chi Lin

• Updating wiki design and content
• Connecting with Leopoldo in Honduras and coordinating the translation of the wiki into Spanish
• Redesigning the poster using new pictures that catch the observers attention visually and conceptually
• Printing more pamphlets and distributing them to all admissions offices
• Consider redesigning the pamphlets
• Redesigning the fliers, making them more visually catching

Event Organizer: Min Bu

• Requested event and presentation organization
  • Specifically organization of an event entails: finding AguaClara members to run the event, contacting the event requester and asking if there are specifics that they would like us to cover, verifying the date and adding (making additions to) to the upcoming events page and the AguaClara calendar, designing a power point presentation to use, organizing the demo plant (verify all parts are included, chemicals, clay), determining what hardware will be available at the site of the presentation( i.e. computer with overhead projector), make arrangements for the AguaClara presenter to bring the projector and computer, or perform the presentation verbally with the use of non-digital visuals
  • Presentations ideally will consist of two team members, one experienced AguaClara veteran and one new team member that has never presented before
  • Great AguaClara public speaking veterans would include Nicole Cecci, Sara Schwetschenau, Sara Long, Ian (the snake) Tse, Jacob Van Almelo, Matt Hurst, and Scott Freyburger, just to name a few
• Search for departments, classes, and specifically professors that we could pitch the idea that an AguaClara presentation would benefit their work and ours too
• When the above departments, classes, or professors are identified, organize the event at a time mutually convenient to their schedules

Public Relations Working Group Manager: Brandon Schumacher

• Organization of public relations events here on campus
• Keeping the Public Relations Working Group focused and on task
  *Creating a list of journals and magazines that we could have articles about AguaClara published
  *Contact SGA, different colleges at Cornell, different schools around the country who are working on similar projects, PAHO, WHO, Medicines Sons Frontier, large newspapers and news agencies (NYTimes, CNN, etc.), Starbucks(Ethos)
• Create a list of people that could be educational speakers for AguaClara classes next semester
• Organization of Cornell Club presentations
  • Determine what regions of the world AguaClara team members are from (state, country...)
  • Establish location of AguaClara alumni
  • Determine if there are Cornell Clubs in those areas and then attempt to organize presentations at the clubs during school breaks (spring break is coming up)
• PR for the four communities' plant
  • Find out when the inauguration date for the four communities' water plant is
  • Ask Tamar and John to take lots of good pictures of the inauguration
  • Write up an article and investigate submitting it to the Water Advocates eNewsletter
  • Contact the Cornell Chronical and get a piece done on the plant inauguration
  • Contact Cornell Press Relations
• Search for other water forums or publications to contact about the four communities' event
• When writing about the four communities' water plant, stress that it will be servicing 15,000 people
  Jobs for the new student organization:
  1. Submit letters to journals, magazines and newspapers
  2. Help pass out fliers, hang up posters and speak about project in classes and at campus events
  3. Help design fundraising plans and projects for AguaClara
  4. Assist in minor lab management
  5. Help make phone calls and network
  -Waiting on AguaClara blurb from the Grant persons and also on the activation of the student organization itself

• Ideas for Fundraising:

1. Make announcements about AguaClara on local radio and newspaper
2. Contact Alumni
3. Walk-a-thons, 5ks
4. T-Shirt sales (floc quips)
5. Massive email/mail campaign to potential contributors

Team Leader: Scott Freyburger

• Keep the team on task
  • Make sure semester goals are being met
  • Make sure the presentation of our work is professional
  • Revise semester goals as new information becomes available or circumstances change
• Act as the liaison between Monroe and Nicole and the Outreach team
• Connect the Outreach team with John, Tomar, and APP
• Make sure Outreach work is submitted in a timely fashion
• Guide team members with my knowledge of AguaClara technology and history
• Assist the PR working group with weekly tasks
• Organize the events and accomplishments of the semester into a form that details the Outreach Team's direction for the future, and the resources that we used to complete our accomplishments
• With Monroes help look into the possibilities that exist for expanding AguaClara to Africa and Asia, using current contacts, and making new ones

Fund Raising Working Group

Fund Raising Working Group Director: Joe Redondo

Fund Raising Working Group Organizers

Budget Manager: Narayana Pappu

• Gather financial information, develop and organize the budget into a clean and readable format. Use IAF Grant as the basis to develop the framework
• Submit application for Public Service Center affiliation. Follow up on it with additional material if required (Might want period after required.)
• Register AguaClara as a student organization
  • Develop constitution prior to the end of the moratorium
  • Draft a detailed organizational plan of exactly what the AguaClara organization will comprise
  • Lead class on February 25: forum proposal to class, receive input from other AguaClara teams, construct the by-laws on the basis of the discussion
• Explore the possibility of developing a working relationship between Aguaclara and other Colleges in Cornell (mainly ILR)
• Submit grant applications (IAF and others) along with Joe
• Investigate possible microcredit sources with the help of Scott

AguaClara Before and After Organizer: Trang Pham

• Logging significant AguaClara events (four communities' plant inauguration...) throughout the semester and creating a alumni newsletter to send out at the end of the semester
  • Looking into whether the alumni news letter should be print or electronic
  • If print is chosen, coordination with Chi-Chi on a design
  • Locate the Alumni email list that is located on the AguaClara Gmail account
• Organizing a future AguaClara student team member list serve
  • This would consist of sending a welcome email with the option of leaving the list serve if desired
  • The list of students names (ask Scott for the list) and email addresses should be organized neatly in the AguaClara Gmail account: Sign in name: CUAguaClara
• Determine the date for course registration and send an update/reminder email about the progress of AguaClara to perspective students

Outreach Returning Member Resource: Jacob (all around good time) Van Almelo

• Using his boundless energy to motivate and encourage the rest of the team
• Organization of cross-listing AguaClara at Cornell
• Answer questions that new team members may have about past Outreach events
• Organizing locations around campus, including outside of engineering school for posters to be placed, specifically the Admissions Office
  • Includes getting permission from different departments to have posters placed in their buildings
  • Having posters printed to appropriate size, use Chi-Chi as a resource, she knows posters
• Assist Narayana in AguaClara forum design
  • Specifically organizing the class discussion on February 25 on the constitution
• In charge of placing AguaClara redesigned fliers around campus and around town (Coordinate placement of AC redesigned fliers. . )
  • Locations: at both Green Star locations, Wegmans, Public buildings, Tcat buses... or Tcat bus stop locations
• Organize a presentation with Min for the Ithaca Echo Village
  • Title the presentation "Sustainable Water Treatment" and they will love it, maybe they would help organize a fund raiser
• Look into different fund raising opportunities outside of Cornell, locally in Ithaca (churches...etc.)
• Pilot pant:
  • Clear detailed operation instructions
  • Calibrate the flow rates, label on plant what hole or height corresponds to which flow rate
  • Determine appropriate amount of dosing based upon incoming flow and clay concentration, to form readily settling flocs
• Clean the demo plant so it is ready for AguaClara presentations

Education Manager: Eunsol Choi

• Organize a specific plan for education of communities that will be receiving AguaClara plants
  • This will take some research, start by determining how this was done in the past (ask Monroe)
  • Do a literature search on implementation (education) of social benefits (water, and sanitation) in developing countries, Scott will help you with this
  • Design a process for educating the community about the benefits of the water treatment plant
  • Look into the current guidelines for educating plant operators, are the current guidelines still valid, are they specific enough or do they need to me simplified, are all AguaClara designed technologies included (chemical doser?)
• Write thank you emails to donors
  • Be specific, describe where their money went and what it was used for
  • Send pictures to them
  • Create a list serve using the AguaClara Gmail account and keep them updated with AguaClara events
  • AguaClara Gmail Account: User Name: CUAguaClara
  • First on the donor list is: First Congregational Church in Ithaca, find out how much money they donated, where it went, and then write them a thank you, send the thank you letter to Scott, Nicole Cecci, and Monroe for editing before it is sent out

Design and Funding Working Group Manager: Joe Redondo Grant

• Create a general grant template that can be tailored to specific fund requests
• Send Scott information about what resources you are using to write grants
• Keep the Fund Raising Working Group on task and focused
• Compile a data base comprising of possible donors that could be investigated
• Write grants and send them out
• If you don't get a response after sending a grant, contact the organization
• Focus your time on large grants
• If you need help investigating possible donors, delegate some of the inquires to other Outreach Group Members