"Outreach" Meeting Minutes
Spring 2009 Minutes
"2/20/09"
Working Group: PR
Brandon:
Accomplishments:
Began collection and compilation of contacts. Began to organize a presentation at a Cornell Club in Northern New York during spring break. Started an article for publication in the water eNewsletter. Waiting for information about four communities from Scott that he is going to acquire from Tomar.
Weekly Goals:
Continue compilation of contacts. Finish four communities article. Create a list of publications to contact for four communities inauguration PR, and then contact them. Edit my portion of the semester goals. Contact the publishers of the eNewletter.
This Week:
Compiled lists for potential contacts, both PR and fundraiser-related. Uploaded the list of journals for future publications. Worked with Min to type Cuatro Communidades letter for the local papers. Plan on meeting with Michael Beyman from the local radio station on Thursday night to discuss potential AguaClara adds. Meeting with my friend Isha who is the treasurer of Cornell Health International to get some more ideas about the student organization and other modes of funding. Announced the Cornell Alumni meeting in NY over spring break.
Next Week:
Publish Cuatro Communidades article. Send out emails and letters to Cornell Alum and other organizations regarding funding and networking. Plan on organizing tasks for future members of AguaClara Club. Make rough draft of AguaClara informational letters to be passes at to NGOs in DC over spring break.
Chi-Chi:
WEEK 2:
Met with Monroe and discussed goals for website: (1) streamlining navigation and organizing content; (2) formatting pictures for faster downloads and more appeal.
Designed poster for Battle of the Late Night Foods, WSH
Helped clean up on Friday, Battle of the Late Night Foods, WSH
GOALS FOR NEXT WEEK:
Start on mock-up for informational pamphlet w/ Scott
Reformat pictures on main pages
Create mock-up header for webpage
Get in contact with Leopoldo
Edit my section of wiki page
Min:
DID: Get info from nicole about Feb 25 presentation. Contact Jeff Will about what he expects and what I can do to help him out. Sent a mass email out to AguaClara team to see who can volunteer (Btw Scott, Matt Hurst are the only ones who replied to present on that day. If nobody replies yes this weekend, I will ask Scott to help out? I can't go that day because I have a chem prelim). Completed abstract for the bio expo and sent out.
To do: Look in to the bio expo see what else i can do, remind Matt on Feb 23 abt the presentation and start working on the next presentation. Will put together a PowerPoint presentation from the available slides on line. Will check to see if a projector will be needed. Will contact Brandon and obtain ideas about departments or professors I can contact and offer AguaClara presentations. Going to edit my portion of the wiki page.
Scott:
Accomplishments: Extensive edit of semester goals. Added much more detail to each team members semester responsibilities. Once again split the group into two working groups, PR and Funding. PR will be managed by Brandon and Funding will be managed by Joe. Required each team member to read goals and respond with questions and comments. Still waiting for comments from most team members. Wrote down team member Accomplishments and Goals for the next week. After talking to Monroe, decided to request more detailed meeting minutes from each team member. Requested that team members turn in meeting minutes by noon on Friday. This was very last minute and most team members had minutes in on time. Required due date for meeting minutes in the future is midnight on Wednesdays. Added team meeting times to Google calendar. Got in contact with Tomar. We discussed here interest in funding sources in Honduras. Also, requested a report about the four communities water project for use in PR project. We also discussed the disipointing results of the Coliform tests. I am going to look into possibilities for AguaClara performing Coliform tests of our own.
Weekly Goals: Contact Jacobo Nunez and get details of four communities inauguration, and then forward these to Brandon. Discuss the possibility of Tomar interviewing some of the four communities, community members on the inauguration day and taking lots of good pictures. Make sure Narayana and Jacob are prepared for class on Wednesday. Meet with Brandon and Joe before next meeting to discuss an action plan. For fundraising, creating a plan for sending a set number of grants out every week. For PR, create a list of publications that we would like to run articles about the four communities inauguration and then contacting them all very soon. We could also have a reporter call Tomar on the inauguration day and interview community members. Contact Thomas Rooney, and request ideas about water publications that we could contact to promote AguaClara and the four communities project.
Working Group: Funding
Accomplishments
Jose:
Last week:
Searched through possible grants in the water newsletter Scott sent me.
Isolated the Tech Awards Grant which could be completed ASAP
Delegated Trang to complete the Tech Awards Grant (if she got stuck she was supposed to email me and did)
Went through the documents concerning the budget that were given to me the week before and cleared up some questions
This Week:
Edited the documentation forwarded to Monroe by Trang concerning the Tech Awards Grant
Will email those documents back edited but I want Monroe to look at them again to make sure he is OK with the edits made
Continue steps toward providing budgetary info to Monroe
IAF Grant with Narayana
Continue editing of AguaClara description used in Environ Foundation Grant that will then be used to form a template application for grants.
Formulate an action plan for weekly grant proposal distribution. Edit my portion of the semester goals.
Trang:
Last week:
Worked on Tech Award Nomination, went through basic contact information.
Need information from Monroe about the project, sent him email.
Got the document, forwarded it to Joe for editing.
This week:
Finish the Tech Award Nomination when Joe finish editing and Monroe check it.
Get started with the alumni contact list for Newsletter, need further information from Scott in next meeting.
Work with Jake and Scott to get emails of prospective students for future AguaClara team members, create a list serve (this list will inform/update these students on AguaClara progress)Edit my portion of the semester goals.
Jacob:
This week: I set a meeting to talk to Jeanett Little (hopefully once and for all) for the poster, Rewrote a draft of the constitution. Made further contacts for expanding into other departments. Catalyzed other progress throughout the group Motivational talk in group. Edit my portion of the semester goals.
Narayana:
Accomplishments:
Created an external abstract for Engineering Sustainability.
Weekly Goals:
Meeting with Rob Romic form ILR about a possible grant and planning constitution discussion for class on Wednesday. Edit my portion of the semester goals.