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The end results of the workshop intended to estimates the total $s required to integrate with and remediate for Workday.

Conclusions and ToDos:

We agreed on the definition of done and the steps to be done for all integration work, came up with ideas for a prototype, heard about the integration techniques in general and for Workday and constraints of Workday, refined scope and identified more concerns, reinforced the need for multiple subprojects, and left the meeting with just one area well estimated, many todos for Workday, and no overall technical cost. We did not come up with a single complete estimate for integration and remediation of systems for the implementation of Workday. In all we engaged the 25 people through the 3 day non-stop workshop. They included: 

  • Budget Office Karen and Rose
  • Cornell
  • CIO PPM: Graham Hall
  • CIO - Security / Identity Management: Steve Edgar, Kesav Santi, Joy, Pete 
  • CIT Applications: Vicky  (Kronos, PeopleSoft) , Phil (Integrations), Sarah (KIM, Security), SteveL, Bryan (KFS)
  • CIT for BI: Dave and Chris
  • CIT for KFS: Bryan
  • CIT - for  PeopleSoft: Dennis and Sameer 
  • CIT - for Kronos : Lynn
  • HR: Lyman, Laurie, Seth
  • Payroll Office: Bob, Michele, Kim
  • Vivantech: Dustin
  • Workday: Alexandra, Kalan

The PeopleSoft integration and remediation was done in detail and concluded decisively during the workshop.  All other estimates were left as ToDos.

WORKDAY'S To Dos*

Note: The ETA on ETA of estimates on Monday 10/10.

Workday will be providing left side and right side integration estimates that conform to the group's definition of done for the following:

  1. Kronos (and remediation)
  2. KFS 
  3. ELM
  4. windstar
  5. taleo
  6. APDB (to match exactly the current ADABAS ready files so there is no transformation work to do by Cornell)
  7. United way (and/or advice to a system to migrate to)
  8. Traffic 
  9. Statler - tips
  10. the set of existing web service calls listed on the integration sheet
  11. the set of data extractions that will match the current HR/Payroll extracts for HR/Payroll Dm at Cornell. Refer to the  Datamart list of PS tables.

Cornell's To Dos:

  1. Identity Management Team
    1. Clarify the use of org data by Active Directory and the use of Reference Groups.
    2. Estimate the impact if the same structures are in place in Workday so that it is mainly a testing and integration effort and not a complete replacement of all tree structures.
  2. Project Management and BI Team: 
    1. Define 2 BI Discovery projects
      1. Near term
      2. Long term
  3. Provide Workday information to support their estimate work, 
    • BI Team: Supply to Workday the sql and tables and any other documentation that are currently used for the HR/Payroll Datamart extractions and for extractions from the PEopleSoft Replication database that supplies other datamarts, per the diagram supplied by Dave during the BI session. (Refer to the attachments from the BI Session.)
  4. Review Workday's estimates in detail when they come in

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