LLWG - Sharing Outcomes Meeting |
Date: 02/03/2009 |
Invitees: Jean Gustafson, Stephanie Herrick, Butch Labrecque, Ned LaCelle, Benoit McNicoll, Chris O'Brien, Casper Vanwyk
Absent:
Topics:
- Review meeting with RJ
- Review SourceForge Repository
- Next Steps/Questions
Decisions Made |
Impact |
Action Required |
|
|---|---|---|---|
Monitoring of the Trackers |
Left to itself, we won't proceed; team will monitor Trackers and keep the repository moving forward |
Review tracker in a timely manner (TBD?) |
|
Action Items for Follow-Up:
Items |
Who |
Date Added |
Due Date |
Status |
|---|---|---|---|---|
Add separate trackers for broad categories (ie, Project Management, Technical, Functional) |
Chris |
2/3/09 |
DONE |
- Additional trackers added to SF project |
Review Categories - what do we need? What's appropriate for each tracker? |
Team |
2/3/09 |
2/4/09 |
- Review each tracker |
Enter sample LL |
Stephanie |
2/3/09 |
2/4/09 |
- Enter sample LL from STARS and SES |
LLWG Repository Overview to PM group |
Team |
2/3/09 |
2/5/09 |
- RJ has blocked off 10-10:20 on Thurs 2/5 for a review of our Repository to the PM group |
LLWG Sharing Outcomes meeting |
Jean |
2/3/09 |
|
- Schedule meeting for Team to further discuss feedback on Repository tool |
LLWG larger group meeting? |
Butch/Steph |
2/3/09 |
|
- Communicate with the larger LLWG group regarding the changes to the repository |
SF Discussion forum |
Team |
2/3/09 |
|
- Review how we could utilize the Discussion Forum |
Quick overview of meeting (RJ, Jean, Chris):
- RJ has OK'd us to move forward using the PM group as "guinea pigs" for the LL Repository
- Short presentation to the PM group scheduled for 2/5
- Ask PM group to enter their latest project's LL - provide feedback
2/3 Team Discussion:
- Discussion about SF as the right tool
- Create separate LL trackers for broader categories
- Review sub-categories
- How can we start small, get feedback and then move outwards?
- CIT IS PMs, CIT PMO, Jean's ILR group, ATSUS, NCS
- Don't forget other non-project management groups
- LL from Projects but also "ongoing" non-project management LL
- How can we get the word out about the Repository?
- CPMM Project Initiation Checklist
- LLWG larger group discussion
- Communications via SIGs
1 Comment
Stephanie P. Herrick
Phew! You're quick, Chris - looks good. Thanks... it's good to see the repository pilot taking flight.
Keeping in mind Ned's suggestion regarding categories this morning, I looked at the STARS DD LL spreadsheet at the column I called, surprisingly enough, "Category" (see bold values below) and took a stab at adding some structure and hierarchy around my "flat" values of Category, using Christine's new values, adding one more LL-PM field called "Process" & shuffling Technical Category values to Group. I'm proposing something along the lines of:
Tracker
Group
Category
Process
PM
CPMM
General
None
PM
CPMM
Initiation
Roles & Responsibilities
PM
CPMM
Execution & Control
Change Control
PM
CPMM
Execution & Control
Execute Communications Plan
PM
CPMM
Planning
Requirements
Technical
Data Delivery
Security
?
Technical
Data Delivery
Support
?
Technical
Data Delivery
Testing
?
Functional
Support
?
?
Functional
Training
?
?
Note possible overlap of similar values (like "Support" can be Technical or Functional). Thoughts? If folks are okay with this idea, I will add the new "Process" field in the LL - PM tracker, move values around in the Technical tracker, add new values to the Functional tracker, then start placing the contents of the STARS DD LL spreadsheet into those new trackers. Sound okay? Please let me know... Thanks, all!
- S