Workday illustrated with all other systems at a very high level.
Legend:
Group |
# |
Name |
Content Description |
Timing |
Use of data or Business Process Supported |
|---|---|---|---|---|---|
A |
1 |
Workday/PS |
Employee Biographical Data, Employee status and affiliation, transaction data to support PS Campus Solutions |
Realtime for new employees, updates and deletes |
new Employee creation with duplicate avoidance |
|
2 |
PS/Workday |
Employee ID creation |
Realtime for new employees, updates and deletes |
new Employee creation with duplicate avoidance |
|
3 |
ELM |
Campus Community data for all students and employees |
Daily Batch |
To provide courses to Human Resources, EHS, Cash Management, KFS, Gannett (and others in future) a person's bio/demo data must exist in ELM. |
|
4 |
EMN |
Just Student Emergency data (Employee data has to be taken out of the existing feed) |
|
|
|
5 |
IdMgmt |
Just Student ID data (Employee data has to be taken out of the existing feed) |
Daily Batch |
To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operating. |
B |
1 |
SES |
Student Employment/Work Study |
Daily Batch |
To support Financial Aid's work study tracking and award processing. Send student data and eligibility information to Workday from Student Records and Financial Aid (I9s). |
|
2 |
Workday/Kronos |
Hourly employees and their supervisors |
Daily Batch |
To support pay for hourly staff. |
|
3 |
Kronos/Workday |
Time collection detail for hourly employees |
Daily Batch |
To support pay for hourly staff. |
|
4 |
KFS/Workday |
Account, Org and department data |
Daily Batch and Real-time |
Support for financial processes involving labor data. Requires the correct account, org and department |
|
5 |
Workday/KFS |
Liability, position, salary earnings detail, gross pay encumbrance data |
Daily Batch |
To support accounting of labor related transactions. |
|
6 |
3rd Parties |
Banks and benefits providers |
Unknown |
TBD |
|
7 |
Warehouses |
HR and Payroll detail |
Daily Batch |
All analytical and reporting needs for HR/Payroll required for the University's analysis and operational reporting not provided by Workday, particularly for historical needs starting with the first use of Workday. Conversion of old HR/Payroll data to a new Workday Era warehouse is yet to be defined in scope. |
|
8 |
ELM |
Employee job data (workforce and position) |
Daily Batch |
To provide courses to Human Resources, EHS, Cash Management, KFS, Gannett (and others in future) a person's job/position data must exist in ELM. |
|
9 |
EMN |
Employee ID data |
Daily Batch |
To feed the 3rd party Emergency Mass Notification system . |
|
10 |
IdMgmt |
Emergency phone number, text enabled or not flag, and emergency contact table. |
Daily Batch |
To keep the Directory current, Reference Groups providing access, WhoIam and NETID management tools operating. |
|
11 |
SES |
Student Employment/Work Study |
Daily Batch |
To support Financial Aid's work study tracking and award processing. Send gross earning for student employees into PeopleSoft Financial Aid system for tracking against overall award amounts. |
C |
1 |
Other Systems |
Systems downstream from the HR/Payroll warehouse will be indirectly affected and are not included in scope. |
periodic batch |
One example is Digital Measure's Activity Insight, which extracts some HR data for the Academic Reporting processes the software support |
|
2 |
IdMgmt |
Systems downstream of the Directory that use HR attributes will be affected and are not included in the scope. |
batch or real time |
One example is Vivo, which pulls basic HR data from the directory. If the attributes change or are removed these systems will be affected. |