Workday Context Diagram with KFS focus

1

Liabilities (after tax deductions) and taxes

Each pay period (~4 times a month). Batch

Make GL entries for liabilities (after tax deductions) and taxes withheld per account.

2

Account numbers and other chart data

Real time (but daily is acceptable)

Provides Workday valid values for entry of KFS chart fields on jobs and other HR/PR data entities.

3

Labor data - salary and encumbrance charges; 
position data

Each pay period (~4 times a month). Batch

For individual charges on account(s) per employee for each pay cycle.

4

Labor object codes

Labor object codes

To inform Workday on what object codes can be used for labor expense on jobs and other HR/PR labor data.

5

Position/Department in HR

Daily Batch

To inform KFS budget of the positions/department budgets accounts currently set up in Workday. Used at the beginning of the budget cycle to see current distributions. Used throughout the year for Budget variance analysis.

6

Position/Department distributions from Budget

Annual Batch (June)

To inform Workday of the association of position/department budgets to accounts for the new Fiscal year at the end of the Budget creation cycle. Position/department budgets are used by payroll for jobs that don't have distributions.