At the beginning of the each month, CIT provides a list of sponsored NetID's that will expire that month to the department chair.
The department chair provides that list to Chemistry IT. Chemistry IT sends an email to faculty member associated with each sponsored NetID making them aware of the potential expiration and reminding them of the steps involved.
New process as of July 11, 2016
From: IT at Cornell Bulletin
Sent: Monday, June 27, 2016 1:01 PM
To: IT at Cornell Bulletin <itbulletin>
Subject: Change in Sponsored NetID request process
Hello,
You are being emailed because in the past you have requested a Sponsored NetID by submitting Form 70, using our paper process. This paper process will no longer be accepted as of Monday, July 11, 2016. If you have submitted a request for a sponsored NetID using the paper process before July 11, it will still be processed.
We have created a Sponsored NetID online form that will be the new way of submitting a request. This process eliminates the need for a sponsor letter, makes the process more secure, and allows the person receiving the NetID to upload a photo instead of faxing it.
The biggest change is that only those who are managers in WorkDay (must have direct non-student reports) can request a sponsored NetID. Your manager or dean will no longer be able to authorize you as a ‘delegate’ if you are not classified as a manager in WorkDay, there are no exceptions to this process. This change was made to improve compliance with our IT security policies and to streamline the process by reducing the amount of paper.
Your manager has also received a copy of this email and will know about this change.
For more information about the new process and how it impacts you and your supervisor please visit the Sponsored NetID Help page.
If you have any questions about this process, please contact the IT Service Desk.
Thank you,
Wyman Miles
Chief Information Security Officer
Instructions pertaining to old process.
Must review and update, presumably, due to new process.
If the faculty member continues to need these NetIDs to be sponsored, the associated faculty member must:
1. Send an email to Chemistry IT <ChemIT@cornell.edu>, cc'ing the department chair (currently David Collum <dbc6>) providing the following information:
- The name of the person who needs a NetID
- The NetID to be extended
- How long they need the NetID for, with a maximum of one year of length ( they can be renewed yearly indefinitely as needed )
- The reason the person needs their NetID extended
Michael's tips, from May 2016:
- Spelling matters - otherwise it looks like Nigerian spam and illegitimate at CIT
- Wording is important and don't make CIT Helpdesk think.
2. Chemistry IT will provide an authorization form to the departmental chair to sign.
- Michael's method (as of May 2016): Print letter directly to Chair's Office. Joyce knows what to do.
3. Chemistry IT will forward the Chemistry departmental approval to CIT for processing. Processing usually is very quick as a NetID is not being created.
- Michael's method (as of May 2016): Fax to CIT Helpdesk. Their FAX number is well hidden:
- Fax: 607-255-9270
4. The NetID will be extended.