Scope: This procedure addresses the treatment of books ordered by a selector who needs to see the items when they are received in LTS before they are cataloged, to determine if they are destined for the proper collection and/or are suitable for our collection.
Contact: Lisa Maybury
Unit: Acquisitions Services
Date last reviewed: 02/17/2022
Date of next review: February 2023
"Show X on arrival" books are identified by an annotation in the requestor field of the purchase order, instructing the receiver to "Show [a selector's name or initials] on arrival."
- Do not immediately catalog these books.
- The receiver should:
- Pay for the book
- Add In Process to the Holding, call number field, leave the "Show to" note and add another note "On [selector's initials] review shelf"
- Write at the top of the routing flyer "Show [selector's initials] on arrival" and the receiver's initials
- Place the book on the selector's review shelf in the Olin Gifts unit
- After the selector reviews the book and makes a decision, the selector annotates the flyer with instructions on what to do with the book and places it on the Olin Gifts sorting table.
- Olin Gifts staff return the book to the Receiving Unit staff member who placed it there or to the Receiving Unit supervisor if initials are absent.
- Receiving Unit staff:
- Make necessary corrections to the Holding and Instance record
- Remove all acquistions-type notes from the holding record
- Line through the "Show to" annotation on the top of the routing flyer
- Process the book exactly as they would if the book had just been received.