Order of Notes in a Catalog Record for Print Materials (LTS Procedure #87 FOLIO)

Scope: This is a handy-reference list of the order in which to arrange 5xx notes in catalog records for rare print materials.  For details on notes, see Descriptive Cataloging of Rare Materials (Books),  p.127-148.

Contact: Margaret Nichols

Unit: Cataloging & Metadata Services

Date last reviewed:  15 Jun 2021 

Date of next review: May 2022

1. Nature and scope of the work
   Examples:
   500 Book review.
   500 Reply to Christine de Pisane's City of ladies (1473).

   
   

2. Translation
   Example: 500 Translation of: The wind in the willows.

   
   

3. Title
   Examples:
   500 Caption title.
   500  Volume 2 has title: Der strenge Meister und seine Tochter.

   
   

4. Responsibility for the work
   Example: 500 Attributed to Frederick Douglass.

   
   

5. Publication note
   Examples:
   500 Volume 2 has imprint: London: Smith & Elder, 1873.
   500 No more published.

   
   

6. Physical description
   Examples:
   500 Numbers 500-502 incorrectly repeated in pagination.
   500 Printed in double columns.

   
   

7. Bibliography or bibliographical references included (504 field)
   Example: 504 Bibliography: pages 173-174.

    

8. References (510 field)
   Example: 510 4 Fowler, M.  Petrarch, $b page 127, Pet G 104

   
   

9. Notes concerning the contents of the work
   Examples:
   500 Includes index. 
   500 "Petrarch and Laura": pages 204-210.

   
   

10. Formal contents note (505 field)
    Example: 505 0 1. Introduction -- 2. The young Petrarch --  3. Petrarch's early poetry -- 5. Petrarch's poetic achievement -- 6. Death of Petrarch
    
    

11. "With" note (501 field, for titles issued together)

    Example: 501 With: New experiments physico-mechanical, touching the spring of the air, and its effects ... / By the Honorable Robert Boyle Esq;. [2nd ed.]  Oxford : Printed by H. Hall, printer to the University, for Tho. Robinson, 1662. -- An examen of Mr. T. Hobbes his Dialogus physicus de naturâ aëris. As far as it concerns Mr. R. Boyle's book of New experiments ... / by the author of those experiments.  London : Printed by J.G. for Thomas Robinson ..., 1662. Issued together.

    For titles issued separately and bound together after publication, put the "With" note on the holdings record in FOLIO, since it's a copy-specific note in this case.

    
    

12. Gift notes (note on the holdings record in FOLIO)

    For more information, see LTS Procedure 149, Gift Notes.