Order of Notes in a Catalog Record for Print Materials (LTS Procedure #87)

Scope: This is a handy-reference list of the order in which to arrange 5xx notes in catalog records for rare print materials.  For details on notes, see Descriptive Cataloging of Rare Materials (Books),  p.127-148.

Contact: Margaret Nichols

Unit: Cataloging & Metadata Services

Date last reviewed:  02 Jan 2020 

Date of next review: May 2020

1. Nature and scope of the work
   Examples:
   500 Book review.
   500 Reply to Christine de Pisane's City of ladies (1473).

    

2. Translation
   Example: 500 Translation of: The wind in the willows.

    

3. Title
   Examples:
   500 Caption title.
   500  Volume 2 has title: Der strenge Meister und seine Tochter.

    

4. Responsibility for the work
   Example: 500 Attributed to Frederick Douglass.

   
   

5. Publication note
   Examples:
   500 Volume 2 has imprint: London: Smith & Elder, 1873.
   500 No more published.

    

6. Physical description
   Examples:
   500 Numbers 500-502 incorrectly repeated in pagination.
   500 Printed in double columns.

    

7. Bibliography or bibliographical references included (504 field)
   Example: 504 Bibliography: pages 173-174.

    

8. References (510 field)
   Example: 510 4 Fowler, M.  Petrarch, $b page 127, Pet G 104

    

9. Notes concerning the contents of the work
   Examples:
   500 Includes index. 
   500 "Petrarch and Laura": pages 204-210.

    

10. Formal contents note (505 field)
    Example: 505 0 1. Introduction -- 2. The young Petrarch --  3. Petrarch's early poetry -- 5. Petrarch's poetic achievement -- 6. Death of Petrarch
    
    

11. "With" note (501 field, for titles issued together)

    Example: 501 With: New experiments physico-mechanical, touching the spring of the air, and its effects ... / By the Honorable Robert Boyle Esq;. [2nd ed.]  Oxford : Printed by H. Hall, printer to the University, for Tho. Robinson, 1662. -- An examen of Mr. T. Hobbes his Dialogus physicus de naturâ aëris. As far as it concerns Mr. R. Boyle's book of New experiments ... / by the author of those experiments.  London : Printed by J.G. for Thomas Robinson ..., 1662. Issued together.

    For titles issued separately and bound together after publication, put the "With" note in 852 $z on the holdings record, since it's a copy-specific note in this case.

    
    

12. Gift notes (541 field on the holdings record)

    Example: 541 1_ : $a (Donor's Name) $c Gift

    For more information, see LTS Procedure 149, Gift Notes.