Scope: The following guidelines are to provide the LTS searcher/cataloger with an explanation of the workflow of CJK materials, for creating and maintaining CJK records both in OCLC and Voyager.
Contact: Laura Wright
Unit: Cataloging
Date last updated: 01/07/2020
Date of next review: January 2021
Criteria for an item to be processed as CJK
What to do if you have a CJK book in hand
For Departmental Libraries
For LTS Olin staff
MARC information in OCLC Connexion
To Create CJK record in Voyager
Receiving
Cataloging
Maintenance of CJK records
Criteria for an item to be processed as CJK
"Cataloging Service Bulletin" no. 57, p.37-38 provides guidelines for determining materials cataloged as CJK. "Input a [new] record ... if the language is a JACKPHY language and most of at least two of the following are in nonroman script regardless of the language of the script:"
- 245 (Title and statement of responsibility area)
- 250 (Edition area)
- 260 (Publication, distribution, etc., area)
- 4xx (Series area)
What to do if you have a CJK book in hand
- For Departmental Libraries
Search in OCLC WorldCat. If full copy is found (and the record is in English (i.e. 040 |b eng) with an 066 field, subfield c $1, make updates as needed in OCLC, import the record, and complete the cataloging (adding 948s, holdings, and item data) in Voyager. Do not strip the 066 nor 880 fields from CJK records. If no usable record is found, send the item to Olin Library receiving unit for processing. If the item already has a Voyager record, print out the record to accompany the book before distributing for CJK processing. - For Olin LTS Staff
If an item is discovered to be CJK on receipt, or a CJK item is received as a gift, the item should be processed by CJK receiving staff. If the item already has a Voyager record, send a printout to accompany the book before distributing to CJK staff.
CJK information in OCLC Connexion
- Logon to OCLC
- Navigate to the HELP menu
- Click on Client help, then International Cataloging
- Choose Chinese, Japanese and Korean (CJK) scripts.
Create CJK record in Voyager
- Search in WorldCat. If exact match is found, pass record to Voyager.
- Use the CJK template in Voyager to create a new bib record.
Record -> New -> Bibliographic ->Double click on CJK.TEM
Receiving
- If the item has a fastcattable record in Voyager, complete the processing.
- If the item requires further searching, search in WorldCat and import new record to Voyager as appropriate.
- If no matching record is found, route to the appropriate cataloging team or member according to Receiving guidelines.
Cataloging
CUL's database of record is Voyager, but any changes that improve access in general should be made to the OCLC master record, following national standards. If in doubt about making changes to a master record in OCLC, consult a cataloging supervisor.
Handling CJK records in Voyager Cataloging:
- Fastcatting: the 066 field subfield c $1 and the 880 fields are the essential fields in a CJK record, under no circumstance should we remove these fields from a CJK record.
- If a record's cataloging media was not in English, do not use the record. For example, 040 field subfield b are in chi, jpn or kor; field 300 are in CJK language, and non-quoted notes in 5xx fields are in CJK languages. Derive and create a new record in OCLC.
- Please consult OCLC: Navigate to Help, then Tutorial, then search OCLC tutorial for Bibliographic Formats and Standards, in Chapter 3, “Special Cataloging Guidelines.
Maintenance of CJK records
All copy and volume information is updated in Voyager only. Corrections that apply to all copies of the resource will be made to the OCLC master record.
For RDA practice, applied to CJK cataloging, please consult: http://rdaandcjkworkshop.pbworks.com/w/page/49260024/Home
Also consult:
Creating/Updating Holdings Records (Voyager)
Creating Bibliographic Records (Voyager)
Voyager/OCLC Relationships (LTS procedure #154a)
Inputting For Print Monographs (LTS procedure #4a)
CMS OCLC Training Materials from 2019