Scope: This procedure addresses the treatment of books ordered by a selector who needs to see the items when they are received in LTS before they are cataloged, to determine if they are destined for the proper collection and/or are suitable for our collection.
Contact: Lisa Maybury
Unit: Acquisitions Services
Date last reviewed: 02/05/20
Date of next review: February 2021
"Show X on arrival" books are identified by an annotation in the requestor field of the purchase order, instructing the Olin receiver to "Show [a selector's name or initials] on arrival."
- Do not immediately catalog these books.
- The receiver should:
- Pay for the book
- Add |h In Process to the 852 field of MFHD, leave the "Show to" note and insert |x "On [selector's initials] review shelf" after the location and "In process" designation in the 852 field852 |b olin |h In Process |x On [a selector's name or initials] shelf. Show [a selector's name or initials] on arrival
- Write at the top of the routing flyer "Show [selector's initials] on arrival" and the receiver's initials
- Place the book on the selector's review shelf in the Olin Gifts unit
- After the selector reviews the book and makes a decision, the selector annotates the flyer with instructions on what to do with the book and places it on the Olin Gifts sorting table.
- Olin Gifts staff return the book to the Receiving Unit staff member who placed it there or to the Receiving Unit supervisor if initials are absent.
- Receiving Unit staff:
- Make necessary corrections to the MFHD record
- Remove all acquistions-type notes from the MFHD record
- Line through the "Show to" annotation on the top of the routing flyer
- Process the book exactly as they would if the book had just been received.