Scope: This procedure outlines the steps used to evaluate the Voyager records that fail to load to OCLC via the daily extract. The evaluation is done in Batch Processing in consultation with catalogers as necessary or by the Head of the non-academic original catalogers.
Contact: Gary Branch
Unit: Batch Processing
Date last updated: 08/2/17
Date of next review: August 2018
Evaluation of Voyager Records
Correcting Voyager Records and Adding to WorldCat
Adding OCLC Control Numbers to Voyager Records
A. Evaluation of Voyager Records
Following each daily extract to WorldCat, OCLC staff will send an email notification to bathload@cornell.edu announcing the processing of any files. There may be unresolved records and either on the OCLC ftp site or in OCLC Workdshare Management Services. There will be both files of unresolved records and bib detail reports which detail the precise error(s) in each Voyager record that was unresolved. The unresolved record has an OCLC number only retrievable by that number and must be manually examined either to correct the error in WorldCat or remove our holdings and assign it to another OCLC master record.
B. Correcting Voyager Records and Adding to WorldCat
- Using OCLC Connexion, call up the unresolved record by OCLC number.
- If another OCLC record matches our Voyager record and the unresolved would be a duplicate:
- Add CUL holdings to the matching by choosing Update Holdings under Action menu in Connexion, making sure that you are logged on to OCLC.
- Remove our holdings from the unresolved OCLC number.
- Add OCLC master number our holdings are now associated with to Voyager record.
- Make the appropriate corrections that caused the record to be unresolved in the Voyager record.
- If no duplicate record is found in OCLC, make the record available to all in WorldCat by resolving the error(s) enumerated in the bib detail report :
- After making the corrections, validate the record in OCLC.
- Replace the record in OCLC by choosing Replace Record under Action.
- Correct the error(s) in Voyager record.
C. Final Step: Adding OCLC Control Numbers to Voyager Records
Enter a new 035 field in the Voyager record and add the OCLC control number.