Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.
Contact: Jasmine Burns
Unit: Batch Processing, Cataloging, Metadata Services, DCAPS
Date created: 02/17/2017
Date of next review: February 2019
Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply
These are the three cases in which DCAPS initiates a Batch process
1. BIBs that need eBIBs
Participants: user-0b855, Batch staff
Scenario: DCAPS has digitized items that are ready for delivery that need eBIBs
Input: spreadsheet of BIBs with Delivery URLs
Output: eBIBs are created
- DCAPS hands user-0b855 a spreadsheet of BIBs
- user-0b855 passes along to appropriate Batch Processing representative
- Batch processing creates eBibs and notifies user-0b855 when they are complete
2. Digitized items need 899 code
Participants: DCAPS Project Manager, user-0b855, Batch representative
Scenario: DCAPS has digitized items and would like the catalog record to note that these items have been digitized, or DCAPS has a group of records that belong to a single digital collection and would like the catalog records to note that they belong to that collection
Input: spreadsheet of BIBs and Delivery System identifier
Output: BIBs get 899 code
- DCAPS hands spreadsheet of BIBs to user-0b855 to hand over to Batch representative
- Batch places an 899 code on the records
- Batch notifies user-0b855 which 899 code was used
PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record
When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.
- a special 035 field is generated by Batch that links the derived, digital asset bibliographic record to the physical/analog bibliographic record (documentation for this?)
- 776 0 8 $i Print version | Online version $w (Voyager) bibidnum
- 899 ind1 = 0 $a 899code