Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.
Contact: Jasmine Burns
Unit: Batch Processing, Cataloging, Metadata Services, DCAPS
Date created: 02/17/2017
Date of next review: February 2019
Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply
1. DCAPS hands a list of BIBs for eBIB Creation
Participants: Jasmine Burns, Batch staff
- dcaps hands spreadsheet
- batch creates ebibs
2. List of BIBs for items that have been digitized
Participants: DCAPS Project Manager, user-0b855, Batch representative
DCAPS has
- DCAPS hands spreadsheet of BibID and delivery system identifier to user-0b855 to hand over to batch
- Batch creates 899 code on records
- Batch notifies DCAPS of 899 code
3. List of BIBs for items that belong to a single collection
- hands batch list of Bibs
- 899 code gets put on record
- batch notifies DCAPS of 899 code
PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record
When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.
- a special 035 field is generated by Batch that links the derived, digital asset bibliographic record to the physical/analog bibliographic record (documentation for this?)
- 776 0 8 $i Print version | Online version $w (Voyager) bibidnum
- 899 ind1 = 0 $a 899code