Scope: The Library of Congress’s Program for Cooperative Cataloging (PCC) normally requires its member libraries to submit periodic statistics for two of its four constituent programs, BIBCO and CONSER. This document describes Cornell’s procedures for getting our statistics to LC.
BIBCO and CONSER stats must be submitted within a narrow time frame. If anything goes wrong either on our end or at LC that causes the deadline to be unmet, it’s just fine to submit no statistics for one period and combine the missed period with the succeeding period in the next report.
Contact: Sarah Ross
Unit: Cataloging
Date last updated: 03/06/2017
Date of next review: March 2018
A. BIBCO
BIBCO statistics are collected twice a year, in early April and October, for the preceding six-month period. LC staff e-mails a SurveyMonkey link to members for reporting their data.
At the beginning of April and October, as soon as the LTS monthly statistics are available, the Cornell BIBCO representative adds the total of FullPCC records for the six-month reporting period. The numbers are then submitted to LC via the SurveyMonkey link.
B. CONSER
CONSER statistics are collected twice a year, in early April and October, for the preceding six-month period. LC staff e-mails a SurveyMonkey link to members for reporting their data.
For each six month period, a designated cataloger hand counts the CONSER printouts on file. Cornell counts only the category that LC calls “Authenticated Original Records—Full/Core”; we disregard other categories. This count is then submitted to LC via the SurveyMonkey link.
C. NACO
NACO does not require Cornell to collect and report statistics; the PCC collects them by automated means, presumably through harvesting 040 data from the NAF.
Cornell does keep track of NACO statistics for internal purposes. Throughout the month, LTS catalogers place printouts of all their original and updated authority records in the bins (one for regular LTS, one for Music) outside the Head of Cataloging’s office. A designated worker in Delivery and Metadata Management Services empties the bin at the end of each month and then counts the categories—numbers of original records and numbers of updates. Law catalogers report via e-mail. All these numbers are entered into an LTS spreadsheet available in the LTS - > "Batch_ Processing" folder, - > "BIBCO-NACO stats" file on the shared LTS X drive. Any delete requests or printouts marked “BFM” are passed on to the NACO coordinator, who e-mails a list at LC (naco@loc.gov), along with any other problems that have come up. Catalogers are free to report problems at any point in the month, but the NACO coordinator normally consolidates all our issues into this one monthly e-mail. A copy of the monthly NACO BFM/Delete report to LC is sent to any cataloger who reported a problem. For further information, see the LTS document on NACO/SACO Workflow.
D. SACO
SACO has no reporting requirements. SACO submissions are logged in a master list by the SACO coordinator. The SACO coordinator should get a copy of every submission we make (either a printout of the form before it’s submitted or the automated receipt that is generated when the submission is made). The SACO coordinator appreciates the heads-up because he or she may be contacted by LC in regard to the proposal: the online Subject Authority Proposal Form has a line for “Name of cataloger (Include name of SACO coordinator at this institution, if different from person submitting the proposal).”