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Scope: This procedure outlines the steps that a supervisor should take when a new staff member is hired in LTS.

Contact: Laurie Stevens  

Date last reviewed: 09/20/2016

Date of next review: September 2017

Full-time Permanent Staff

Temporary Staff

Student Staff

For Full-time Permanent Staff

  1. Introduce the new employee to the Associate University Librarian, Central Library Operations, the Director, Library Technical Services and the LTS Administrative Support Specialist. At the same time, introduce the new employee to other staff members in LTS as opportunities permit.
  2. Get the computer ready for the new employee. See LTS Procedure #29.
  3. Go to the Library Human Resources Web page section on "Checklists for Hiring Supervisors."  

    Here, you'll find the following documents:

    Endowed Non-Academic Employee Orientation
    Statutory Non-Academic Employee Orientation
    Endowed Academic Employee Orientation
    Statutory Academic Employee Orientation

    Go over the documents suitable for your new employee.

  4. Send a message to the Administrative Support Specialist with the following information so that the new employee can be entered in the LTS Employee Database:
    First Name
    Last Name
    Supervisor
    Net-id
    Position number
    Work Phone
    Home Phone
    Home address
    Birthdate

     

  5. At the completion of this task, a message should be sent to a member of the LTS WebTeam to update the LTS Staff Web page. In addition to updates to the LTS staff directory and LTS organizational chart being made, if the new staff member has language skills other than English, the LTS language skills document should be updated as well.
  6. Send the employee's name and net-id to Nancy Solla so that she can update the statistics database.
  7. A day or two after the arrival of the new employee, send a message to LTS-L welcoming the new employee to LTS.
  8. Within first 30 days, check with employee about their workflow ergonomics.  If necessary, request an ergonomic assessment. See https://blogs.cornell.edu/cheupdate/2016/04/05/workplace-enhancement-ergonomics-assessment-process/

For Temporary Staff

  1. Introduce the new temporary employee to the Director of LTS and the Administrative Support Specialist. At the same time, introduce the new temporary employee to other staff members in LTS as opportunities permit.
  2. Get the computer ready for the new employee. See LTS Procedure #29 .
  3. Send a message to the Administrative Support Specialist with the temp employee's net-id.
  4. Send the employee's name and net-id to Nancy Solla so that she can update the statistics database.
  5. A day or two after the arrival of the new temporary employee, send a message to LTS-L welcoming the new employee to LTS.

For New Student Staff

  1. A completed Student Employment Application needs to be given to the Administrative Support Specialist so that the student can be hired in the Student Employment System.
  2. Introduce the new student to the Director of LTS and the Administrative Support Specialist.
  3. The Supervisor of the new student employee needs to send a message to the Voyager Security Committee to obtain a Voyager Operator ID and password.
  4. Send the employee's name and net-id to Nancy Solla so that she can update the statistics database if the student will be working in Voyager.


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