Scope: These are the edits that Cataloging & Metadata Services or RMC staff routinely make when updating the catalog record for a manuscript or archival collection.
Contact: Margaret Nichols
Unit: Cataloging & Metadata Services or RMC
Date last reviewed: 02/01/2016
Date of next review: January 2017
Note: You need not update APPM records (040 $e appm) to DACS. Routine Deletes
035 field: Delete duplicate 035 fields.
100 field: Delete $u (Cornell University Class of 19xx); cut it and paste the information into a 545 field.
510 field: Delete entire field if it says: 510 3_ $a Described in REPORT OF THE CURATOR AND ARCHIVIST, [date]
Routine Edits
245 field
Incorporate the creator's name, if there is one, into the beginning of the title.
Old version:
245 00 $a Harold Creal. Papers or
245 00 $kPapers
Change text and punctuation to: 245 00 $aHarold Creal papers
The same goes for other generic titles such as 245 00 $k Scrapbook, 245 00 $k Report, 245 00 $k Letter, etc
545 field Add first indicator 0 [zero] for a person or family
Add first indicator 1 [zero] for an organization or other corporate body person or family
506 field
Add first indicator 1. Check to see whether the access restriction on the collection has expired. If it has, delete the restriction field
561 field
Add first indicator 1
655 field
Old version: 655 7 $aPhotoprints.$2ftamc
Change to: 655 7 $aPhotographs.$2aat [no final punctuation]
NOTE: The FTAMC file has been superseded by the Art & Architecture Thesaurus (AAT). Check the term in $a subfield in the AAT to make sure it's still correct and up to date.
656 field
Example:
656 $a Physicians. $2 lcsh
The $2lcsh means that this term is a Library of Congress subject heading. First, look it up in Voyager to make sure it's still an authorized subject heading. Then change it to a 650 field with no $2 at the end.
Change it to:
Example:
650 _0 $aPhysicians.
696 field
The 69x MARC tags are no longer used. Change 696 to a 600 10 for a person's name (600 14 if it's really a local heading), 610 2_ for a group or organization (610 24 if it's a local heading), or a 650 _4 for a local subject heading (such as Regional history).
852 field
If the 852 field contains Cornell University. $b Dept. of Rare Books, OR $b History of Science Collections, OR $b Fiske Icelandic Collection, OR $b Department of Manuscripts and University Archives, delete it. These no longer exist as separate departments in the Library.
If the 852 field contains $aNIC$j[collection number], you don't need to delete it.
Parting shots
- If in doubt about a change or deletion, ask before doing anything.
- After the Voyager record is corrected, be sure to add a 948 field for catalog maintenance (macro: [comma comma] mc). This will ensure that the corrections get loaded into OCLC.