Set up Skype systems for grad student interviews each January.

Record of service

Notes

11/11/16: Oliver spoke with Pat and Cynthia, relaying that Physics DGS moving from Skype to Zoom.

• Cynthia suggests we stay with Skype since most grads have and understand Skype. Thus, not invest in figuring out if Zoom is somehow better. If it's later discovered that Zoom is somehow better, then perhaps switch over.

Purpose

Conduct interviews to evaluate English speaking skills.

• Record interviews for future reference.
• Instruction retains copies of the interviews. (No data goes to, or is managed by, Chemistry IT.)

Notes

Headsets

Bought 2 headsets for Jan 2015:

• One is with Dan Loring
• One is with Cynthia Kinsland (used to be with Pat Hines).

iMac setups

Spare iMac with latest OS installed. Also install:

• Skype
• Call Recorder
  • http://www.ecamm.com/mac/callrecorder/
  • Call Recorder has a 7 day trial, which is has been sufficient if final set-up done at the last minute. Else, pay $29.95 (Free Lifetime Updates and Fast & Friendly Support). Or find an alternative:
    • https://support.skype.com/en/faq/FA12395/how-can-i-record-my-skype-calls
      • http://www.kandasoft.com/home/kanda-apps/callnote-skype-call-recorder
        • Callnote Premium Call Recorder is free, with a limit: 30-Free recordings per month.
          • http://www.kandasoft.com/home/kanda-apps/skype-call-recorder.html
          • The "Pro" version, with editing, costs $9.95/year.
      • http://g-recorder.com/for-mac-users-en/
        • 14 day trial; $39.99 for life.
• Configure with auto-login of a dedicated User account, with or without a password.
• Ensure clock is correct time-zone. And correct!
  • For Jan. 2016, Dan's clock was off by 7 minutes, which was irritating scheduling-wise!

Additional hardware to use for set-ups:

• 2-button mouse (ensure OS configured to use both buttons)
• Ethernet (turn off wireless)
  • Temporarily add systems to DNSDB (can set with auto-expirations):
    
    • skype1.instruct.chem.cornell.edu
    • skype2.instruct.chem.cornell.edu
    • For Dan and Cynthia, find open IP at:
      
      • 128.253.86.0/25, VLAN 426  (CCB Staff - Chemistry and).
• Network switch w/ power supply
• 2 ethernet cables:
  
  • Wall to switch. Switch to iMac. And person's main computer ethernet cable (which was to the wall) now goes to the switch.

Inventory

• Update!

At end

Collect any lessons learned and add to this documentation as appropriate

Erase temporary entries in DNSDB if auto-expirations not set.

Inventory

• Update!