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Scope: This procedure addresses requirements for BIB, MFHD, and ITEM records created to allow for the circulation of "uncataloged" equipment such as: laptop computers, ethernet cables, digital cameras, etc.

Contact: Lois Peret Purcell

Date last reviewed: 09/09/2016

Date of next review: September 2017

 



Bibliographic records
Holdings records
Item records



A. Bibliographic Records (created in Cataloging units)

  1. Use template labeled CheckoutBib.tem and edit as appropriate.
  2. Suppress from OPAC
  3. Leader/17, "Encoding Level" = 3
  4. 040: $a NIC $c NIC
  5. 245: Include the name of the circulating location as the first words in the title proper, followed by a generic term for the equipment:
    Example: 245 00 $a Uris Library laptops
    Example: 245 00 $a Mann Library Microcomputer Center laptops
    Example: 245 00 $a Olin Library ethernet cables
    Example: 245 00 $a Mann Library digital video cameras
  6. 246: Include other title entries for variations under which staff might reasonably search:
    Example: 246 3# $a Uris laptops
    Example: 246 30 $a Laptops
    Example: 246 30 $a Ethernet cables
    Example: 246 30 $a Digital cameras
  7. 500: Include a note to explain the scope of the record:
    Example: For Mann Library patron checkouts of digital video cameras.
    Example: For Olin and Uris patron checkouts of laptops and peripherals.
    Example: For Olin Library patron checkouts of ethernet cables.
  8. 948: For statistical purposes, consider these fastshelved items (948 $b = s)
  9. 995: NoEx


B. Holdings Records (created in Cataloging units)

  1. Use template labeled CheckoutHol.tem and edit as appropriate.
  2. Leader/17, "Encoding Level" = z
  3. 852: Enter location and add $x Patron checkout record only.


C. Item Records (created in Circulation units)

  1. Apply barcodes and create item records, as appropriate
  2. Fill in Item Type, Enum, Chron, and Spine, as appropriate


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