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Oliver's notes. Current A&S Comm-supported CommonSpot platform going away so must move our site to new A&S Comm-supported Drupal platform.

Notes

  • Site is at <http://chemdev.as.cornell.edu>
  • Google Docs A&S Comm created; ask them for the URLs:
    • Doc containing A&S Comm's migration-related status and to-do's.
    • Doc created so designated Chemistry staff could cut-and-paste received feedback during department's preview period, to share with A&S Comm.
  • Oliver is away basically all of July. Returns August 2 (Tues).

Next meeting

  • Faculty (and staff?) discussion meeting, hoped for ~July 20 or 21st (as of 6/30/16)

Status

Decisions per 6/30/16 meeting:

Timeline:

  • Within a week, Rob sends email to Chemistry department that site can be previewed, who to provide feedback, feedback desired, and that a discussion meeting has been set.
    • Collect feedback via <ChemWeb@cornell.edu>, etc.
  • About a week later, have the discussion meeting. Aiming for July 20th or 21st, around Rob, Bob's, and Scott's schedules.
  • About a week later, go live. Aiming for August 1st.

A&S Comm to:

  • Add Rob as a site editor. (Rob reported to Oliver that Francine did not had editor rights, even after the training.)
  • Create Google Doc for collecting Dept's feedback. (A&S Comm completed this by the end of the day.)
  • Sherrie Negrea (freelancer retained by A&S Comm) to draft missing text (in remaining 3 landing pages: Home, Academics, and About Us. (Research was done.)
  • Attend Chemistry Faculty (Staff?) mtg presentation, per date arranged by Rob.

Rob to:

  • Set up Chemistry Faculty (and staff?) presentation and discussion meeting. Aiming for July 20 or 21st.

As of 6/28/16 (Tues), just FYI:

  • Scott Haber has not received the key, short texts from Jiwoong or his assignees. (See "To do's".)
  • No email from Jiwoong to the department to start internal review/feedback process. (See "To do's".)
  • No new photos of Davis or Lee to Scott so the Baker Lab building remains as their place-holder. (See "To do's".)

6/17/16 Oliver drafted action and assignment plan, which Lenetsky and Jiwoong approved the same day via email:

  • (1) Solicit feedback to <chemweb@cornell.edu>. Perhaps via an email to all Chemistry folks we want feedback from from Jiwoong, using Scott's "Site Feedback Questions", below (see email for the q's).
    • Status: Not done, as of 6/28/16. Jiwoong was in Hong Kong, expected back in the office ~6/27/16.
  • (2) Have Joyce/ Francine compile feedback per Scott's suggestion below so it can be sent to A&S Comm. (see email to review Scott's comments)
    • Status: DONE. Michael and Oliver communicated this to Joyce and Francine. And subsequently we all attended a training/ orientation session to do smallish updates on the draft site in response to some feedback we might get.
  • (3) Ensure new site clearly has links on each page to <chemweb@cornell.edu>. Consider during the review period a page on the site containing the "Site Feedback Questions", and making that easy to link to from every page.
    • Status: DONE. Scott did as much of this as seemed appropriate to do.

Decisions per 5/31/16 meeting:

  •  Monday, 6/20/16, goal to complete internal review/feedback process.
  •  Friday, 6/24/16. goal date of launching the new site. 

To do's

Date "assigned"PersonTo-doNotes
6/30/16

Rob, and

A&S Comm

See to-do's listed under "Decisions per 6/30/16 meeting", above. 
6/8/16Joyce

Joyce to connect with Floyd Davis and Steven Lee to get high-quality photos. Get photos or get photographs taken by a professional photographer (A&S Comm's contact), and then get the final files to Scott Haber.

Scott on 6/30/16: Image resolution must be minimum of 500*500; 450*515 used for faculty, for example.

Rob understood from Pat that original faculty images found, which implies no missing photos (6/30/16).

Davis thought he might have one already, to send to Joyce (~6/8/16).

Completed to-do's, and ones no longer pertinent

Completion dateDate "assigned"PersonTo-doNotes
Deprecated (not done),since Rob DiStasio is now the chair (6/30/16)6/17/16JiwoongJiwoong to send an email to all Chemistry folks saying that we want feedback. Using Scott's "Site Feedback Questions", below.  
Deprecated (not done),since Rob DiStasio is now the chair (6/30/16)6/2/16JiwoongJiwoong to delegate to select colleagues the writing of the text still outstanding before the web site can go live.

5/31/16: Date actual task re-clarified, with noted start date being date Jiwoong received PDF screenshots of pages requiring texts.

5/23/16: Bob reports that, "We need to focus specifically on the need for content on the Home, Academics, Research and About Us pages."

6/27/166/23/16Scott HaberScott to train via a show-and-tell orientation process Joyce, Francine, Michael Lenetsky, and Oliver on how to do updates within Drupal. Also showed how to do News items.During this period that Chemistry does not have someone in the editor role, anyone of this group can (in the interim) request changes by contacting Scott Haber.
6/8/166/6/16OliverOliver to find as many of the 5 photos missing for faculty. At Francine's computer, found 3.Thus, 2 left for Joyce to get from faculty or arrange for a professional photographer.
6/2/165/31/16Scott HaberJiwoong to receive from Scott PDF screenshots of pages requiring text (done, 6/2) so Jiwoong can delegate to his colleagues the writing of the text still outstanding before the web site can go live.PDFs emailed to Jiwoong (and others).
5/31/165/23/16OliverOliver handed Scott Jiwoong's selection of research area images on paper prints Katy had made. Oliver also provided Scott the original electronic versions. As well as the missing assignments Jiwoong had emailed Oliver previously. 
Deprecated (not done), since Rob DiStasio ran first Cmt meeting (6/30/16)5/27/16Michael LenetskyMichael will let Jiwoong know Rob DiStasio will be the new Chair, in case Jiwoong would like Rob at the upcoming A&S "check in" meeting , if Rob is even available at such late notice.Per Lenetsky (5/27/16), new Chair will be Rob DiStasio.
5/31/16: Change of plan: Jiwoong will delegate writing.5/23/16Jiwoong Email Michael Lenetsky to delegate writing text still outstanding to someone other than Jiwoong.5/23/16: Bob reports that, "We need to focus specifically on the need for content on the Home, Academics, Research and About Us pages."
Deprecated (not done), since Chair is now known to be Rob DiStasio5/23/16Jiwoong Email Dave Collum and Michael Lenetsky to promote idea of identifying a new Web Cmt Chair sooner so that they might overlap with Jiwoong's term (which ends firmly at the end of June). 
5/23/165/23/16OliverSet up meeting this week for 0.5-1 hour to "Access where we are." Per Jiwoong, participants will be Jiwoong, Oliver, Scott, and Bob.Tues, 5/31/16, 3-4pm, 726 University Avenue.
5/23/165/23/16Jiwoong  Email Oliver and Katy with decisions on image to use for each areas of study.

Selected electronic files are on our DEPT file share, <R:\Public - all Chem Staff\Website 5.23.16 Jiwoong Park>.

Marked images Katy printed for Jiwoong were put in Oliver's mailbox by Jiwoong and Oliver now has them (for meeting)

Meetings and other communication notes

DatePrimary peopleTopicNotes
6/30/16DiStasio, Jiwoong, Bob, Scott, and OliverMeeting: Status check-in. Cut-over goal date established as ~8/1/16.Met in Rob's office, 222 Baker.
5/31/16, TuesJiwoong, Tricia and many of her team, and OliverMeeting: Status check-in. Cut-over goal date established as 6/24/16

Met at 726 University Avenue.

5/27/16Michael Lenetsky and OliverMeeting: Oliver briefed Michael on Oliver's meeting with Jiwoong.Opportunistic conversation.
5/23/16, MonJiwoong and OliverMeeting: Status check-in.Michael Lenetsky was out part of last week and returns Friday this week.
5/19/16, ThurKaty and OliverMeeting: Web status debrief and hand-off

Thanks, Katy, for all you did to bring this process along as far at it is! Status as understood by Oliver, as of this date:

  • The migration is pending some copy (write-ups) as well as decisions on some artwork to be assigned to various fields of research. Those actions and decisions are under Jiwoong's control.

Cut-over checklist and other things not to forget

Key words

Migration, website

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