Oliver's notes. Current A&S Comm-supported CommonSpot platform going away so must move our site to new A&S Comm-supported Drupal platform.
Notes
- Site is at <http://chemdev.as.cornell.edu>
To view the whole site, you'll need to login first at <chemdev.as.cornell.edu/saml_login>
- https://docs.google.com/document/d/1vClh4Q-zkEddSgox4YOJ74gN61VqS0VsTgFN_Ze-xm4/edit?usp=sharing
- Per Lenetsky (5/27/16), new Chair will be Rob DiStasio.
- Oliver is away basically all of July. Returns August 2 (Tues).
Next meeting
- (none currently planned, as of 6/3/16)
Status
As of 6/28/16 (Tues), just FYI:
- Scott Haber has not received the key, short texts from Jiwoong or his assignees. (See "To do's".)
- No email from Jiwoong to the department to start internal review/feedback process. (See "To do's".)
- No new photos of Davis or Lee to Scott so the Baker Lab building remains as their place-holder. (See "To do's".)
6/17/16 Oliver drafted action and assignment plan, which Lenetsky and Jiwoong approved the same day via email:
- (1) Solicit feedback to <chemweb@cornell.edu>. Perhaps via an email to all Chemistry folks we want feedback from from Jiwoong, using Scott's "Site Feedback Questions", below (see email for the q's).
- Status: Not done, as of 6/28/16. Jiwoong was in Hong Kong, expected back in the office ~6/27/16.
- Status: Not done, as of 6/28/16. Jiwoong was in Hong Kong, expected back in the office ~6/27/16.
- (2) Have Joyce/ Francine compile feedback per Scott's suggestion below so it can be sent to A&S Comm. (see email to review Scott's comments)
- Status: DONE. Michael and Oliver communicated this to Joyce and Francine. And subsequently we all attended a training/ orientation session to do smallish updates on the draft site in response to some feedback we might get.
- Status: DONE. Michael and Oliver communicated this to Joyce and Francine. And subsequently we all attended a training/ orientation session to do smallish updates on the draft site in response to some feedback we might get.
- (3) Ensure new site clearly has links on each page to <chemweb@cornell.edu>. Consider during the review period a page on the site containing the "Site Feedback Questions", and making that easy to link to from every page.
- Status: DONE. Scott did as much of this as seemed appropriate to do.
- Status: DONE. Scott did as much of this as seemed appropriate to do.
Decisions per 5/31/16 meeting:
- Monday, 6/20/16, goal to complete internal review/feedback process.
- Friday, 6/24/16. goal date of launching the new site.
To do's
| Date "assigned" | Person | To-do | Notes |
|---|---|---|---|
| 6/17/16 | Jiwoong | Jiwoong to send an email to all Chemistry folks saying that we want feedback. Using Scott's "Site Feedback Questions", below. | |
| 6/8/16 | Joyce | Joyce to connect with Floyd Davis and Steven Lee to get high-quality photos. Get photos or get photographs taken by a professional photographer (A&S Comm's contact), and then get the final files to Scott Haber. | Davis thought he might have one already, to send to Joyce (~6/8/16). |
| 6/2/16 | Jiwoong | Jiwoong to delegate to select colleagues the writing of the text still outstanding before the web site can go live. | 5/31/16: Date actual task re-clarified, with noted start date being date Jiwoong received PDF screenshots of pages requiring texts. 5/23/16: Bob reports that, "We need to focus specifically on the need for content on the Home, Academics, Research and About Us pages." |
Completed to-do's, and ones no longer pertinent
| Completion date | Date "assigned" | Person | To-do | Notes |
|---|---|---|---|---|
| 6/27/16 | 6/23/16 | Scott Haber | Scott to train via a show-and-tell orientation process Joyce, Francine, Michael Lenetsky, and Oliver on how to do updates within Drupal. Also showed how to do News items. | During this period that Chemistry does not have someone in the editor role, anyone of this group can (in the interim) request changes by contacting Scott Haber. |
| 6/8/16 | 6/6/16 | Oliver | Oliver to find as many of the 5 photos missing for faculty. At Francine's computer, found 3. | Thus, 2 left for Joyce to get from faculty or arrange for a professional photographer. |
| 6/2/16 | 5/31/16 | Scott Haber | Jiwoong to receive from Scott PDF screenshots of pages requiring text (done, 6/2) so Jiwoong can delegate to his colleagues the writing of the text still outstanding before the web site can go live. | PDFs emailed to Jiwoong (and others). |
| 5/31/16 | 5/23/16 | Oliver | Oliver handed Scott Jiwoong's selection of research area images on paper prints Katy had made. Oliver also provided Scott the original electronic versions. As well as the missing assignments Jiwoong had emailed Oliver previously. | |
| 5/31/16: Action not taken. | 5/27/16 | Michael Lenetsky | Will let Jiwoong know Rob DiStasio will be the new Chair, in case Jiwoong would like Rob at the upcoming A&S "check in" meeting , if Rob is even available at such late notice. | |
| 5/31/16: Change of plan: Jiwoong will delegate writing. | 5/23/16 | Jiwoong | Email Michael Lenetsky to delegate writing text still outstanding to someone other than Jiwoong. | 5/23/16: Bob reports that, "We need to focus specifically on the need for content on the Home, Academics, Research and About Us pages." |
| Deprecated, since Chair is now known to be Rob DiStasio | 5/23/16 | Jiwoong | Email Dave Collum and Michael Lenetsky to promote idea of identifying a new Web Cmt Chair sooner so that they might overlap with Jiwoong's term (which ends firmly at the end of June). | |
| 5/23/16 | 5/23/16 | Oliver | Set up meeting this week for 0.5-1 hour to "Access where we are." Per Jiwoong, participants will be Jiwoong, Oliver, Scott, and Bob. | Tues, 5/31/16, 3-4pm, 726 University Avenue. |
| 5/23/16 | 5/23/16 | Jiwoong | Email Oliver and Katy with decisions on image to use for each areas of study. | Selected electronic files are on our DEPT file share, <R:\Public - all Chem Staff\Website 5.23.16 Jiwoong Park>. Marked images Katy printed for Jiwoong were put in Oliver's mailbox by Jiwoong and Oliver now has them (for meeting) |
Meetings and other communication notes
| Date | Primary people | Topic | Notes |
|---|---|---|---|
| 5/31/16, Tues | Jiwoong, Tricia and many of her team, and Oliver | Meeting: Status check-in. Cut-over goal date established as 6/24/16 | Met at 726 University Avenue. |
| 5/27/16 | Michael Lenetsky and Oliver | Meeting: Oliver briefed Michael on Oliver's meeting with Jiwoong. | Opportunistic conversation. |
| 5/23/16, Mon | Jiwoong and Oliver | Meeting: Status check-in. | Michael Lenetsky was out part of last week and returns Friday this week. |
| 5/19/16, Thur | Katy and Oliver | Meeting: Web status debrief and hand-off | Thanks, Katy, for all you did to bring this process along as far at it is! Status as understood by Oliver, as of this date:
|
Cut-over checklist and other things not to forget
- Ensure documents, especially the faculty list (from 6/2/16), is most current and does not contain home numbers.
Key words
Migration, website