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Hopefully past concerns have been addressed, but info held here in case review required.Info for historical purposes

Cornell email and NetID on departure

Issue

Leaving the university usually has someone's NetID access, including access to email, stopped in about 30 days.

Will's status: Will be Adjunct, for years

  • 5/27/16: Will informed Oliver of his adjunct status, via hallway conversation.
  • 4/29/16: Joyce finding out.

Students going to Northwestern and their status

  • DONE: Will requested required sponsored NetIDs from Chair and Chemistry IT processed those request.
  • 5/27/16: Will informed Oliver via hallways conversation:
  • Most students will remain Cornell students.
  • 3 students will transfer, so Will will request they get sponsored NetIDs (for 1 year).
  • 1 PostDoc will transer, so Will will request they get sponsored NetIDs (for 1 year).

Notes:

  • If a student leaves as a Cornell alum (gets a Masters degree, say), they retain their Cornell-addressed email forever. But not many other NetID-based benefits.
  • Per Pat Hine's office, ~10 grads leaving with Dichtel (as of 4/29/16). This number matches up closely with group's number. (smile)
  • Snapshot: Dichtel group members and where they are going

Facilitating ideas

  • Cornell can provide Northwestern staff with a NetID if that would make things easier.
    • For example, CU Blogs exporting work.
    • Other ways doing this can help the process?

Info

  • 10-11 people going to Northwestern, from the current group. Plus Will.
  • Group has 20 members, per ChemIT's records on 3/4/16.
  • Also, 3 system accounts (shared by the group members)

Cornell Active Directory (AD), both PCs and Macs

Problem statement

Computers (PCs, Macs) are currently on Cornell's AD, and access is by NetID. That is not a sustainable configuration for when the computers are outside Cornell, even if will work in the short-term.

  • Also, machine names are using Cornell's AD naming convention. Northwestern likely will prefer to change these names. (smile)

Next step

  • Ryan to contact Northwestern with this question/ issue find out their thoughts.

Idea

  • Leave machines on Cornell's Active Directory for move.
    • This retains all passwords locally, as cached credentials. Thus logging in will work indefinitely with current accounts when device no longer at Cornell.
    • Do not let machines reconnect to Cornell's AD once NetIDs expired!
  • Change local Admin password (user names are: PC: ad-admin; Mac: ChemIT)
    • They tell us what they prefer as a password.
  • Move machines to Northwestern. Should "just work" as they always have.
    • Won't allow the creation of any new AD-based accounts, obviously.
  • Local IT, using local Admin, disengages them from AD. Optionally reattaches device to their AD.

Mac

One way: Hand-edit the uid and the gid of the accounts to match the new AD's user account.

PC

One way: ChemIT in the past has used (many years ago) a tool called Forensit.

Another possibility: Microsoft's Easy Transfer tool.

Licensing

Next step

  • Ryan: Closer to the move date, intends to contact Northwestern about this issue.

Group must understand licensing at Northwestern, and how it will affect them.

Microsoft

  • Windows OS.
    • At Cornell, licensing through constant contact with campus license server.
  • MS Office on Windows.
    • At Cornell, licensing through constant contact with campus license server.
  • If Northwestern set up like Cornell (campus license server; no charge-backs), then this Microsoft software will work fine there.

MatLab

  • Needed by group.
  • Our license won't work off-campus.
    • A good idea: ChemIT to remove CU's license file before machines leave campus.
    • Don't VPN back to CU to get license to work, or might disable machine access to others.
  • Idea: Northwestern insert their license file.

Gaussian

  • Banned at Northwestern? Options?
  • No role for ChemIT.

Material Studio

  • Work with Paulette Clancy.
  • No role for ChemIT.

Cornell file share service (SFS)

Next steps

  • Ryan: To give ChemIT an account number for them to buy a 1TB drive. Ryan to determine time of purchase and migration timeline.
  • ChemIT: ChemIT to buy drive when given the go-ahead from Ryan. On date decided on, ChemIT cuts access and copy contents to drive, for the group.

Contact and info from Northwestern

From: Jackie Milhans <milhans>  
Date: Tuesday, January 19, 2016 at 9:50 AM
To: "Oliver B. Habicht" <oh10>
Cc: Ryan Patrick Bisbey <rpb223>
Subject: Re: Data storage and filesharing - Dichtel group

Hi Oliver,

Thank you for the confirmation. I think all that’s left is data transfer. If you let me know your preferable method, I can make sure everything is in place on our end.

Ryan – When you get a Northwestern NetID, could you request a data storage share? http://www.it.northwestern.edu/research/user-services/storage/research-data.html. If you do not have Will’s NetID and do not yet have a chart string, let me know.

Regards,
Jackie

Idea:

  • On a specified day, turn off access to SFS so no one can change files on file share anymore.
  • All files copied to 1TB ($60-70) USB external hard drive.
    • Time estimate, if done on campus?
  • USB external hard drive taken to Northwestern and data moved to their files storage service.
  • Once confirmed all data successfully in Northwestern, then turn off Cornell's SFS file share.

Cornell-based group web site (CU Blogs)

Next steps

Ryan: Try to get a Northwestern ID and get a site started. And find out if someone there is willing to Admin group's CU blog, for export work. (request sponsored NetID)

Confirmed by Oliver: CIT can't add value, even if paid.

Contact from Northwestern

From: Matthew C Ivaliotes [lotus]
Sent: Wednesday, April 27, 2016 10:08 PM
To: Oliver B. Habicht <oh10>; Jackie Milhans <milhans>
Cc: Ryan Patrick Bisbey <rpb223>
Subject: Re: Data storage and filesharing - Dichtel group

Oliver,

I’m with Weinberg IT, and we’re also available to help. We also understand there is more website-related work as part of the group’s move. Don’t hesitate to let me know if there is anything my team can do.

Best,

--

Matthew Ivaliotes
Manager, Systems Solutions
Weinberg College of Arts and Sciences
Northwestern University
(847) 467-1544

Idea

Export group site from CU Blogs using WordPress tools made available within our CampusPress instance.

  • Also pullout anything that process misses.

Import into NUBlogs (sp?) using WordPress tools made available within their CampusPress instance.

  • Hand-correct anything missing from the export, if necessary.

Cornell-based CATON site (CU Blogs)

See also

  • See above info in their group web site since much applies to this blog, too.

Next step

  • Ryan: To follow up with Will. Perhaps get access to the GoDaddy web site to do the necessary work to close out the non-Cornell domain name ticket.

To still get done

  • Finish getting non-CU-based domain name configured correctly.
    • ChemIT ticket #: INC000001551512
    • CIT ticket #: INC000001566397 2DPolymer.net => blogs/caton
    • Group will want to inform Northwestern of this need, so they are prepared for when it moves.

  • Rework workflow, including no longer relying on use of Ryan's Cornell-contracted Box.com account.

Printers

  • Anything to be done?
  • Northwestern may want to change the settings we set. No password needed. Currently on DHCP.

Equipment disposal or reuse in Chemistry

  • Anything?

Any grads staying?

Ryan reviewed list with Oliver, 3/4/16:

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