Scope: This procedure addresses the automated and manual use of the BIB 902 field to record information about donors who provide funding to support the purchase of individual titles.
The "Donor Name" guided keyword search in the OPAC looks for items acquired with funds contributed by certain persons and organizations or in honor of particular people. It will not retrieve records for books and other items donated directly to the library by individuals or organizations.
Contact: Susan Cobb
Unit: DMS
Date last updated: 06/02/2014
Date of next review: June 2016
A. Automated Process
- Once a month, LTS will run a query followed by a batch maintenance job to map donor information into BIB 902 fields. For 902 information supplied in batch, the value "pfnd" will be included in the 902 $a:
- 902 ## $a pfnd $b [donor name]
- 902 ## $a pfnd $b [donor name]
- Once a month, LTS will run a query followed by a batch maintenance job to map donor information into BIB 902 fields. For 902 information supplied in batch, the value "pfnd" will be included in the 902 $a:
B. Manual Process
- LTS Physical Processing staff will input BIB 902 information whenever they insert plates for specially funded Mann material that comes on Yankee blanket order. When inputting donor name data manually, do not include a 902 $a, except for honorees (in memory of, in celebration of). 902 field should contain only personal names or organizational names. Do not include dates or degrees.
- 902 ## $b [donor name]
- Examples:
- 902 ## $b Doe, John
- 902 ## $b Doe, J & S
- 902 ## $b Richardson
- 902 ## $b Addams, Morticia
- 902 ## $a hnree $b Fester
- 902 ## $b Cho, Il Hwan and Soon Ja Cho
- 902 ## $b Mann Library Excellence Fund for Agriculture and Life Sciences
- LTS Physical Processing staff will input BIB 902 information whenever they insert plates for specially funded Mann material that comes on Yankee blanket order. When inputting donor name data manually, do not include a 902 $a, except for honorees (in memory of, in celebration of). 902 field should contain only personal names or organizational names. Do not include dates or degrees.