Scope: This document outlines the steps involved in creating order records in Voyager for items selected from Sunday's New York Times to be placed in CUL's New & Noteworthy section. The premise is that the orders will be treated as rush.
Contact: Tenzin Tsokyi, Masayo Uchiyama
Unit: Acquisitions (Ordering)
Date last updated: 01/12/2016
Date of next review: July 2016
Notification of new orders for New & Noteworthy
Choosing selected titles from the GOBI interface Completing
Each week the bibliographer for American and English literature selects his choices from the Book Review section of the Sunday NY Times, for ordering. The bibliographer uses the POOF interface to create bib records in Voyager, and includes appropriate notes to identify his selections as destined for New & Noteworthy. Additionally he sends a separate email with the list of selected titles to the Ordering Unit's group mailbox. Order ll requested titles from YBP if available. Otherwise, order from Amazon.
A. Notification from the Selector of New & Noteworthy titles:
- Early in each work week, the selector sends a message to ltsorders@cornell.edu with a list of his selections for that week.
- Designated LTS ordering staff member sorts through the daily ITSO query and kickout folders to ensure that each requested title is associated with a Voyager PO.
- Also, and as appropriate, ISBNs for selected titles may be searched in Voyager to determine whether PO was created.
- Ordering staff will move note (NYBR; NEW-NOTEWORTHY) from the Notes area of the line item in the Voyager purchase order to the Requester area of the line item.
B. Choosing selected titles from the GOBI interface:
- Order all requested titles through the GOBI interface if available.
- Using ISBN from Voyager MARC record, search GOBI interface for availability.
- Confirm price in GOBI and choose hardcover option when one is available.
- Mark each title and add to designated "Folder" for rush ordering.
- Choose RUSH/DROP/SHIP option in GOBI interface, adding PO# and Fund # in designated area.
- Accept terms (i.e. non-refundable) in GOBI, then "Submit" order.
- Ordering staff member will recieve order acknowledgment from email from ybp.com.
C. Create/Update/Approve purchase order in Voyager:
- Match cart in GOBI to PO in Voyager to ensure that all titles have been selected.
- Use Fund code 521 in Voyager acquisitions record.
- Approve order in Voyager, but don't send via EDI.
- Title will appear as "library open order" in GOBI interface and should arrive within a week.