General note: In the case of resources which are free on the web, the LTS default is to add a bibilographic record to Voyager which points to the resource.
If a selector requests a PDF for purchase and indicates that the resource should be printed or archived in eCommons, see the appropriate section below. The steps outlined below do not take into account any open licensing issues. It assumes that the requested item is available for use within the Cornell community without other restrictions or terms of agreement in the case of digitized copies. In the event that the selector asks that the item be printed and housed in the library, it assumes that the appropriate permission has been established.
Contact: Lois Peret Purcell, Pam Stansbury
Unit: LTS Ordering, LTS Cataloging
Date reviewed: 11/25/14
Date of next review: November 2015
Printing Digital Content
Archiving Licensed Digital Content
A. Printing Digital Content
1. Ordering staff receives request to purchase a digital item (i.e. PDF), with instructions that it should be printed, not moved to eCommons.
2. Ordering staff order from the appropriate website.
3. When transaction is complete, Ordering staff saves the file with appropriate name to libfiles/AcqDocs/PDFsToBePrinted.
4. Ordering staff create a PO and a bib record in Voyager.
5. Ordering staff records requestor/notify information in Voyager holdings record. [852 |b [olin] |h In process |x REQ: dd27@, Donald Duck].
6. Ordering staff contacts selector to determine to which fund the printing/binding should be charged.
7. Ordering staff access form at http://bigredprint.cornell.edu/Digital_Services_Print_Requ.pdf to be sent to Cornell Print Services. Currently it’s not possible to save the completed form to a PC. So we will print the form, complete it, then ask LTS administrative staff to scan and send as a PDF attachment to Ordering staff.
8. Ordering staff will send form, along with the PDF(s) to be printed, to digital@cornell.edu
9. When item(s) are received back at Olin via the campus mail, Ordering staff will need to receive the items in Voyager, and send the receipt to Accounting Services before sending items to Cataloging.
10. Catalog staff will treat as …. [to be completed by cataloging specialist]
B. Archiving Licensed Digital Content
1. Ordering staff receive request to purchase a digital item (i.e. PDF).
2. Refer to Licensing Principles.
3. Ordering staff orders from the appropriate website.
4. When transaction is complete, Order staff will save the file with appropriate name to libfiles/lts/DigitalAcq. Or Ordering staff may use the Cornell DropBox (http://dropbox.cornell.edu/) to send the files to the Cataloging specialist.
5. Ordering staff create a PO and a bib record in Voyager, assuming item will be used in electronic form.
6. Ordering staff will record requestor/notify information in Voyager holdings record. [ 852 |b serv,remo |h In process |x REQ: dd27@, Donald Duck].
7. Ordering staff will notify Cataloging specialist by email that item has been received and is ready to be cataloged.
8. Cataloging specialist moves the item to eCommons and creates cataloging records in both Voyager and eCommons. (NB: We will be careful not to “store” eDocuments in library30 longer than necessary to get them cataloged.)
9. After cataloging, Cataloging specialist notifies requestors/selectors by email that item is available in the Locally Owned Content collection of eCommons (http://ecommons.library.cornell.edu/handle/1813/22244).