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Scope:  This procedure outlines the steps used to evaluate the Voyager records that fail to load to OCLC via the daily extract. The evaluation is done in Batch Processing in consultation with catalogers as necessary.

Contact: Gary Branch    

Unit:  Batch Processing

Date last updated: 08/18/15

Date of next review: August 2016

Evaluation of Voyager Records

Correcting Voyager Records and Adding to WorldCat

Adding OCLC Control Numbers to Voyager Records

A.  Evaluation of Voyager Records

  1. Following each daily extract to WorldCat, OCLC staff will send an email notification to ctsbulk-l, attaching a .txt file enumerating any Voyager records that failed to load to OCLC. Each .txt file is named Batchload Processing Summary [number] and indicates the number of records that are unresolved, i.e. did not add our holdings to WorldCat.
  2. If there are unresolved records in the report, go to OCLC Product Services website’s records and reports, http://psw.oclc.org/frames.aspx?right=list.aspx?set=batch .
  3. Download the appropriate corresponding UNRES file name  from the Batchload Processing Summary. This file contains the MARC records      that did not upload to OCLC.
  4. Sometimes there is a corresponding UDEV file available  which explains the error for at least some of the MARC records.

 

B.  Correcting Voyager Records and Adding to WorldCat

  1. Using OCLC Connexion, import the UNRES MARC file into a local bib file.
  2. If matching record is found:
    • Add CUL holdings by choosing Update Holdings under Action menu in Connexion, making sure that you are logged on to OCLC.
    • Validate record in local bib file. If MARC errors are found, correct in Voyager record.
    • Add OCLC master number to Voyager record.
    • Make the same corrections you made for the record in Connexion in the Voyager record.
  3. If no record is found in OCLC, add the record to WorldCat:
    • Change the 040 NIC $cNIC to 040 COO $c COO for each record in the local Connexion file.
    • Delete any 899 and 9xx fields (Pressing the Alt then the delete key will accomplish this).
    • Validate record in Connexion, making any appropriate corrections.
    • Add record in WorldCat and take new OCLC master number and put in existing Voyager record.
    • Make any corrections you made to OCLC, to Voyager record.
    • Add maintenance statistic to Voyager bib record.
    • The record is added to WorldCat the same way holdings are added to an existing OCLC record. Choose Update Holdings under the Action menu in Connexion. 

C.  Final Step: Adding OCLC Control Numbers to Voyager Records

Enter a new 035 field in the Voyager record and add the OCLC control number.

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