You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 3 Next »

Scope: This procedure consists of step-by-step instructions for various MFHD maintenance tasks normally performed by Database Quality Unit (DBQ) staff and students.

Contact: Barb Tarbox

Unit: Database Quality

Date last reviewed: 10/28/14

Date of next review: October 2015



Call Number Corrections
Location Corrections
Oversize Corrections



A.  Call Number Corrections

To change a call number on a mismarked book, check the explanatory note inserted in the book, then do the following:

1.  Update the Voyager Record:

  • Search book by title, call # or barcode.
  • Verify that the BIB record matches the book. If it does not match, return book to the DBQ unit supervisor.
  • Display the MFHD record.
  • Display item record.
  • Verify barcode number in item record matches barcode number in book. If it does not match, return to  DBQ unit supervisor.
  • Display MFHD record.
  • Make changes in the 852 field, as indicated in the note in the book. For correct format, see call number examples.
  • Save the MFHD record to the database.
  •  Return to the BIB record.
  • Set cursor to the end of the last variable field and type ,,mc to insert statistics code.
  • Save the BIB record to the database.

2.  Update the Book:

  • On the inside cover of the book and/or on the reverse side of the title page, change the call number to match the one in the MFHD.
  • Cross out the call number on the book's label.
  • Insert location flyers in items destined for unit libraries.
  • Place book on the Hard Cover physical processing truck in the Catalog Dept. to be remarked.  


B.  Location Corrections

To change a location on a mismarked book, check the explanatory note inserted in the book, then do the following:

1.  Update the Voyager Record:

  • Search book by title, call # or barcode.
  • Verify that the BIB record matches the book. If it does not match, return book to DBQ unit supervisor.
  • Display the MFHD record.
  • Verify that the MFHD record matches the book.
  • Display item record.
  • Verify barcode number in item record matches barcode number in book. If it does not match, return book to DQ unit supervisor.
  • Change the location code in the 852 field, as indicated in the note in the book.
  • Save the MFHD record to the database.
  • DIsplay the item record.
  • In the "Perm Loc" box, change the old location to the new location.
  • Save the item record to the database.
  • Display the BIB record.
  • Set cursor to the end of the last variable field and type ,,mc to insert statistics code.
  • Save the BIB record to the database. 

2.  Update the Book:

  • On the inside cover of the book and/or on the reverse side of the title page, change the old location to the new location, using the appropriate spine label designation.
  • Cross out the call number on the book's label.
  • Insert a unit library flyer in the book for the new location -- for example, a book for Echols will get a green "ECH" flyer; a book for Olin will get a yellow "OLIN" flyer.
  • Place book on the Hard Cover physical processing truck in the Catalog Dept. to be remarked.



C.  Oversize Corrections

To add, remove, or correct an oversize symbol on a mismarked book, check the explanatory note inserted in the book, then do the following:

Update the Voyager Record:

Search book by title, call # or barcode.

 1. Update the Voyager Record

  • Verify that the BIB record matches the book. If it does not match, return book to the DBQ unit supervisor.
  • Check the dimension(s) of the item in the 300 field and/or measure the book. Consult the Oversize Chart for appropriate oversize designation (+, ++, +++, #, FLAT, etc.).
  • Display the MFHD record.
  • Verify that the call number in the MFHD record matches the call number in the book. If it does not, return book to DBQ supervisor.
  • Update the call number prefix and/or suffix in the 852 field according to the guidelines and examples in the  Oversize Chart.
  • Save the MFHD record to the database.
  • Display the BIB record.
  • Set cursor to the end of the last variable field and type ,,mc to insert statistics code.
  • Save the BIB record to the database.

 2. Update the Book

  • On the inside cover of the book and/or on the reverse side of the title page, edit the call number (including the prefix and suffix) according to the examples in the "On Spine" column in the Oversize Chart.
  • Cross out the call number on the book's label.
  • Insert the appropriate unit library flyer in the book -- for example, a book for Echols will get a green "ECH" flyer; a book for Olin will get a yellow "OLIN" flyer.
  • Place book on the Hard Cover physical processing truck in the Catalog Dept. to be remarked.




  • No labels