Scope: Fastmap is a procedure that allows non-cataloging staff to create permanent bibliographic and holdings records for certain maps with full-level, AACR2 LC or good member catalog copy.
Contact: Cynthia Rich
Unit: Acquisitions
Date last updated: 08/11/2015
Date of next review: August 2016
A. Criteria
Maps Collection staff should select items for fastmapping on the basis of their own priorities and access needs, as well as the following criteria:
- Single-piece items only
- Availability of full-level RDA or AACR2 LC or member copy with encoding level = [blank], 1 or 4 (Voyager); [blank], 1,4, I or M (when the record is full) (OCLC)
B. Workflow -- Maps Collection Staff
- If the map already has a full-level RDA or AACR2 LC or good member record in Voyager that satisfies the criteria above, print out the complete bib record. If the Voyager record is less than a full-level, AACR2 record, search OCLC for a usable record and make print out.
- Do not annotate the bibliographic information in any way. If this data requires editing, the title cannot be fastmapped.
- Write the Maps call number prominently on the printout exactly as it will be transcribed on the map.
- Send the printout to appropriate LTS staff.
C. Workflow -- LTS Staff
- Where appropriate, transfer the record into Voyager.
- Record the Voyager holdings ID and date at the top of the printout in red.
- Update the Voyager holdings record, using the call number provided by the Maps Collection staff.
- Add 948 field to record the fastcatting activity "f", and an "i" when appropriate to record inputting activity.
- Return the printout to the Maps Collection staff.