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How can you tell if an account is not restricted (and thus can be used for purchases not eligible to restricted fund accounts)?

See also

Restricted funds

Some account numbers may not be used to buy certain things. An account may be restricted from buying toner, for example.

Incorrect use of funds costs everyone because we have to use staff time to transfer funds to the correct accounts.

  • It's the researchers' responsibility to use the correct accounts for the correct purchases. (Not the responsibility of the processors, such as ChemIT, who often provided an account number to buy something for a research group.)
  • Restricted funds are defined by the federal government in A21 Regulation, "Cost Principles for Educational Institutions".
    • No alcohol for consumption
    • No general office equipment, supplies, etc.

Account conventions used in CCB

Summary

CCB accounts A58-82xx through A58-86xx are restricted (based on chart below, as of March 2015).

Full table

Account:
A58-

Restricted?

Notes

3xxx
4xxx

Unrestricted

Enterprise accounts, etc.

5xxx
6xxx
7xxx

n/a

Not currently used

81
87
88

Unrestricted

Gifts, endowments

82

Restricted

Not generally used

83
84
86

Restricted

Sponsored funds:
83,84, & 86 are mainly federal.

85

Restricted

Sponsored funds:
85 mainly non-federal.

86RestrictedSee 83, above
87, 88UnrestrictedSee 81, above

University-wide, looking at an account's "Sub group code" indicates if an account is restricted or not. That requires looking it up in Kuali (KFS Financial), or the like.

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