2CUL TSI Working Group Chairs and Leads Quarterly Meeting
7/15/2014 - 10:00-11:00 AM
Topic: the eight-point plan for a change of direction in TSI: see the "Action Plan and Rationale" in the brief document From Integration to the 2CUL Technical Services Initiative
We addressed the questions below.
Questions:
What additional guidance do the working groups need from JSMIN?
The proposal to move from Integration to Initiative has been approved by 2CUL Steering.
Do the tasks in the charge still apply to the groups? Are we revisiting our charges?
Should the chairs amend these charges? Working groups are encouraged to participate in this regard. Non-MARC Metadata group has done some of this and has combined some tasks, e.g., broadened the scope of the proposed environmental scan.
No longer having a mandate to integrate impacts all groups, but may mean different things. Some pressure is gone now that we are working on truly productive projects, not projects for the sake of becoming one department. Some groups may suspend activities until perhaps a new system is implemented.
Many e-resource tasks do not depend on integration, but may impact the barriers outlined above. They may push the limits on staffing and financial barriers.
Work on global changes and CONSER representation were noted as examples of successful initiatives.
We decided that the scope of project work is so broad that we will look at each new initiative on its own merits (4 drivers) and not try to write a charge or guiding documentation to cover all aspects of work. The vetting mechanism most often will occur within the group, e.g., the work that was done to justify Serials Solutions Consortial Edition or Callisto. The fewer sign offs the better.
We need to remember that 2CUL work is successfully happening in other areas, e.g., selection.
We may need to redefine JSMIN as an oversight group rather than an administrative group. JSMIN may have a role in prioritizing work across departmental lines. The liaison relationship is considered key in planning and carrying out initiatives. They can seek guidance when needed from JSMIN. Jim and Kate may continue to push problems up to Bob and Xin.
Database maintenance envisions this work more difficult without a shared catalog
Print serials is mostly sharing information
Print receiving sees less opportunity with a shared catalog.
What does this change of direction mean for the TSI working group structure? Does the current structure still make sense?
Much of this came out in the previous discussion.
MARC cataloging questions the given structure for the group, as it will be considering many cataloging initiatives (BibFRAME, for example). Group can be more ad hoc based on what project it is considering. Work with Lois on documentation may go across teams.
More targeted project level initiatives rather the group based integration.
What does the change of direction mean for our ability to recruit staff from outside of technical services for collaborative projects?
NON-MARC relied on some assistance from other departments that was not forthcoming
Batch Processing also felt this to be true with LS tools, but not so with Global Data Change.
Should there be greater representation from other departments in the libraries? Still, the time demands on them is difficult. (LDPD, LITO, etc.)
Has there been a drop off in willingness from other departments after the announced change?
This concern will be shared with 2CUL Steering.