2CUL TSI Working Group Leads Meeting
January 21, 2014
Attending: Jim LeBlanc (chair) Kate Harcourt (Minutes), Irina Kandarasheva, Colleen Major, Joyce McDonough, Dave Motson, Sarah Elman, Matt Pavlick, Robert Rendall, Joyce McDonough, Melanie Wacker, Mark Wilson, Adam Chandler, Boaz Nadav-Manes, Barb Tarbox, Chew Chiat Naun, Deb Warfield, Gary Branch, Jesse Koennecke, Lisa Maybury, Lois Purcell,
This was the first of our quarterly meetings to discuss TSI Phase 2 operations and progress.
Naun suggested that teams share agendas ahead of team meetings in case there are topics that would benefit from outside input.
1. Functional group members gave brief updates on how work is progressing.
Melanie Wacker (Non-MARC Metadata): The group had their first conference call and welcomed two new members, reviewed the charge, scheduled a kick off F2F meeting on Feb. 10 in NYC and decided to have monthly calls. They are considering picking one project in their pipeline and try to collaborate on it.
Matt Pavlick (Monograph Ordering and Receiving) Ordering is looking into a 2CUL solution for the ordering of hard to obtain material. We decided at this meeting to scrap the idea of Columbia using Cornell's Amazon card since Columbia now has Amazon prime and doesn't pay tax or shipping. They are discussing a reward system for increasing the use of POOF. The team will articulate issues with giving Columbia a WorldCat Selection account. This may be a test case for financial services as it requires payment to OCLC. Shelf ready and Voyager overlay problems are being studied and documentation will be shared. Columbia will try to adapt Cornell's outward facing policy for gifts.
Chiat Naun Chew (Cataloging) The team reviewed their charge, plan to do a staff inventory for skills within and outside of cataloging, are working on making documentation available with Colleen and plan an April F2F meeting at Cornell. Robert was mentioned as a source of CONSER expertise for both divisions. They want clarification of the Proof Registry. The team will have to consult with others on analytics and added volumes.
Dave Motson (Database Maintenance) The team will look first at withdrawals and consider both pick & scan and Gary Strawn's programs. This evaluation will happen in consort with Batch Processing.
Jesse Koennecke (E-Resources) The team is looking at common tools and building the foundation for collaboration without Alma. A proposal on a shared ERM and the SS consortial model will be finished soon. After this, the team will return to Troubleshooting.
Mark Wilson (Batch Processing) The team is prioritizing their list and are working on mapping identifications for record sets. Mark asked if this is still urgent? At Columbia. Mark met with LITO to inform them about the more active role they might play. They are working on an alias for email files from vendors which may be used for MARC record files as an alternative to FTP. They will experiment with a few local files. They will experiment with LS tools. Peter Hoyt will need to configure a version for Columbia. They shared MARC configuration files for MARC character validation files and resolved record failures in several languages, e.g., Armenian. Kate and Jim will get agreement documented that we will be on the same Voyager version going forward.
Deb Warfield (Print Serials) This team hasn't met.
2. Discussion of testing pilots, projects and assessment and cost/benefits. Themes that emerged are: it should not be complicated, it should be uniform across teams except when it can't, and it is important to take into account cost/benefit up and down stream when doing an assessment. For example non-MARC metadata work is largely project-based and can't be consistently assessed and shelf ready is expensive for technical services but saves time for selectors and gets books to the shelves much faster. There was group preference for measuring work in "local currency" rather than in complicated MOUs and payments.
The next meeting will be in April.